Real Estate Admin

Position Overview

We are looking for a highly organized, proactive, and detail-oriented Real Estate Administrator to support the CEO and the wider real estate team. The role will be responsible for managing CRM activities, ensuring timely follow-ups, handling day-to-day administrative tasks, supporting the Accounts Team, and coordinating with property developers and relevant authorities to ensure all company registrations, licenses, and documentation remain valid and renewed on time.

The ideal candidate should be comfortable managing multiple responsibilities, following up with different stakeholders, maintaining accurate records, and ensuring that important deadlines are never missed.

Key Responsibilities

CEO & Management Support

• Provide day-to-day administrative support to the CEO.
• Manage and organize tasks, follow-ups, appointments, and important deadlines.
• Prepare and maintain reports, documents, and correspondence as required.
• Track pending actions and ensure timely completion.

CRM & Client Follow-ups

• Maintain and regularly update the company's CRM system.
• Ensure leads, clients, prospects, and transactions are accurately recorded.
• Monitor follow-ups and coordinate with the sales team to ensure no leads or client inquiries are missed.
• Maintain accurate records of client interactions, status updates, and next actions.
• Prepare CRM reports and updates for management when required.

Administrative Responsibilities

• Handle general office and real estate administration.
• Maintain organized digital and physical records.
• Prepare letters, forms, reports, and other documents.
• Coordinate internal meetings and follow up on action points.
• Assist with day-to-day operational requirements of the company.

Accounts Team Support

• Coordinate with the Accounts Team on required documents and information.
• Assist in collecting invoices, receipts, payment-related documents, and supporting paperwork.
• Follow up with relevant departments or external parties for outstanding documents.
• Maintain proper records and ensure documents are shared with the Accounts Team on time.

Developer & Registration Coordination

• Coordinate with property developers regarding company registration requirements, renewals, and documentation.
• Track registration expiry dates and ensure renewals are initiated well in advance.
• Follow up with developers and relevant stakeholders regarding pending registrations, approvals, and documentation.
• Maintain an updated tracker of developer registrations and renewal status.
• Ensure all required documents are submitted within the required timelines.
• Escalate any delays or issues to the CEO/management promptly.

Requirements

• Previous experience in real estate administration, office administration, sales coordination, or a similar role.
• Good knowledge of CRM systems and Microsoft Office/Google Workspace.
• Strong organizational and follow-up skills.
• Excellent written and verbal communication skills.
• Ability to coordinate effectively with developers, clients, internal teams, and external stakeholders.
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage multiple tasks and deadlines independently.
• Proactive approach with a strong sense of responsibility and ownership.
• Real estate industry experience is preferred.

Key Skills

• CRM Management
• Administrative Coordination
• Follow-up & Task Management
• Real Estate Operations
• Developer Coordination
• Document Management
• Accounts Coordination
• Reporting & Record Keeping
• Time Management
• Communication & Organization

Pay: AED2,500.00 - AED4,000.00 per month

Work Location: In person