Real Estate Admin

We are looking for an experienced and highly organized Real Estate Administrator to join our growing brokerage in JVC, Dubai. The ideal candidate will have minimum 3 years of hands-on experience in Dubai real estate administration and strong knowledge of DLD systems, Trakheesi, NADM, RERA compliance, AML procedures, CRM systems, and major property portals. This is a hands-on role supporting management and the sales team while ensuring that listings, permits, documentation, and administrative processes are handled accurately and efficiently

• Welcome and professionally assist clients, visitors, and employees.
• Manage incoming calls, emails, WhatsApp messages, and general inquiries.
• Maintain a professional and organized reception and office environment.
• Provide daily administrative support to management and the sales team.
• Maintain and organize company documents, files, records, and databases.
• Handle real estate administrative processes through the Dubai Land Department (DLD) system .
• Manage Trakheesi advertising permit applications, approvals, and related processes .
• Manage listings, approvals, and permits through NADM and Trakheesi .
• Ensure compliance with applicable RERA regulations and requirements .
• Maintain and update property listings across Property Finder, Bayut, Dubizzle , and other relevant portals.
• Manage CRM systems, including leads, listings, transactions, records, and reporting.
• Support the team with transaction-related documentation and administrative processes.
• Assist with AML procedures and documentation in accordance with UAE requirements.
• Coordinate with agents, management, clients, developers, and relevant authorities when required.
• Ensure all documentation and records are accurate, complete, and up to date.

Desired Candidate Profile

• Minimum 3 years of experience in Dubai real estate administration is mandatory.
• Previous experience working with a Dubai real estate brokerage is required.
• Strong hands-on experience with the DLD system .
• Strong knowledge of Trakheesi , including advertising permit applications and approvals.
• Good understanding of RERA regulations and compliance .
• Advanced experience with real estate CRM systems , including leads, listings, transactions, and reporting.
• Strong understanding of AML procedures and UAE real estate compliance requirements .
• Hands-on experience managing listings on Property Finder, Bayut, Dubizzle , and other property portals.
• Experience managing listings, approvals, and permits through NADM and Trakheesi .
• Strong organizational and multitasking skills.
• Excellent attention to detail.
• Good English communication and professional interpersonal skills.
• Comfortable working closely with management and a fast-paced sales team.
• Candidates with strong knowledge of Dubai real estate administration and regulatory processes are preferred.