Real Estate Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Real Estate Administrative Assistant to join our vibrant team. This role is essential in supporting our real estate professionals by managing administrative tasks, coordinating client communications, and ensuring smooth transaction processes. The ideal candidate will be proactive, detail-oriented, and passionate about delivering exceptional customer service. In this position, you will play a key role in facilitating residential real estate transactions, assisting with market analysis, and contributing to the overall success of our sales team. This paid position offers an exciting opportunity to grow within the real estate industry while honing your administrative and client relationship skills.

Responsibilities

• Manage and organize all documentation related to real estate transactions, including contracts, disclosures, and closing paperwork
• Coordinate appointments, showings, open houses, and client meetings efficiently
• Support the sales team in lead generation efforts through marketing initiatives and client outreach
• Assist with managing customer relationship management (CRM) systems to track leads, follow-ups, and client interactions
• Conduct market research and analysis to stay informed about current industry trends and local market conditions
• Facilitate communication between clients, agents, lenders, and other stakeholders to ensure seamless deal progression
• Support negotiation processes for offers and counteroffers while maintaining professionalism and confidentiality
• Ensure compliance with Fair Housing regulations and industry standards during all client interactions
• Utilize Microsoft Office tools to prepare reports, presentations, and marketing materials
• Adopt sales technology platforms to streamline transaction management and improve overall efficiency

Skills

• Strong negotiation skills with the ability to facilitate deal closing effectively
• Excellent communication skills—bilingual or multilingual abilities are a plus—enabling clear client rapport building
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for documentation and reporting purposes
• Experience with customer relationship management (CRM) systems supported by technical platforms
• Knowledge of managing real estate transactions from offer acceptance through closing process
• Familiarity with residential real estate sales practices and industry trends
• Ability to analyze the local real estate market for pricing strategies and investment opportunities
• Exceptional organizational skills to handle multiple tasks simultaneously in a fast-paced environment
• Prior administrative experience within the real estate sector is highly desirable
• Strong customer service orientation with a focus on client satisfaction and relationship building
• Understanding of fair housing regulations to ensure compliant practices in all dealings

Join us as a Real Estate Administrative Assistant where your enthusiasm for real estate combined with your organizational prowess will help drive success. Be part of a collaborative team that values innovation, professionalism, and growth—empowering you to develop your career in a thriving industry!

Pay: $22.00 - $27.00 per hour

Expected hours: 45.0 per week

Benefits:

• Flexible schedule
• Health insurance
• Life insurance

Work Location: In person