Real Estate Developer Assistant

Executive Assistant to the CEO (Hybrid) — Real Estate Development | Boca Raton, FL / Exuma, Bahamas

About the Role
We’re looking for a sharp, organized, detail-driven Executive Assistant to support the CEO of a real estate development company. Our signature project is a private island resort with villas and estate homes on Stocking Island in Exuma, Bahamas. The CEO also runs a growing real estate education and media brand with a strong social media following. This person will be the CEO’s right hand: keeping communications moving, keeping projects on schedule, supporting design and marketing, and making sure nothing falls through the cracks.

Key Responsibilities

Communication Management

• Monitor and manage the CEO’s email, text messages, and social media direct messages
• Identify and flag potential buyers, investors, and priority inquiries
• Respond directly where appropriate, and route the rest to the right person with timely follow-up
• Track leads and conversations so every inquiry gets a response

Calendar & Meeting Support

• Manage the CEO’s calendar, scheduling, and meeting prep
• Join Zoom and in-person meetings to take notes and capture key decisions
• Document action items, assign owners, and follow up until they’re complete

Content Coordination

• Help manage the content calendar for the CEO’s social media and video channels
• Coordinate with the videographer and marketing team on posts, videos, and events

Design Assistance

• Visit showrooms and help select finishes and fixtures for the villas and estate homes
• Join meetings with suppliers and vendors, and organize samples, quotes, and specifications
• Help keep design decisions consistent with the overall vision of the project

Project Coordination

• Maintain organized project files, schedules, and documentation
• Coordinate travel and logistics for site visits
• Occasionally travel with the CEO to Exuma for site visits and project coordination

Qualifications

• 1–3 years of experience as an assistant, coordinator, or in a similar role preferred
• Interior design background or interest is a strong plus
• Experience designing marketing materials (Canva, Adobe, or similar) is a plus
• Familiarity with real estate or construction is a plus
• Excellent written and verbal communication
• Highly organized, able to juggle multiple priorities, and strong on follow-through
• Proficient in Microsoft Office, Google Workspace, and major social media platforms
• Comfortable handling confidential information with discretion

Requirements

• Based in or near Boca Raton, FL, with the ability to work in the office 2–3 days per week
• Valid passport and ability to travel occasionally to Exuma, Bahamas
• Proactive, positive, and comfortable working in a fast-paced, entrepreneurial environment

Compensation

• Full-time
• $55,000–$65,000 per year, based on experience
• Travel expenses covered for project-related trips

How to Apply
Apply through this posting with your resume, salary requirements, and a short cover letter explaining why you’re a fit for this role.

Join our team and help create an extraordinary project in one of the most beautiful places in the world.

Job Types: Full-time, Contract

Pay: $55,000.00 - $65,000.00 per year

Work Location: Hybrid remote in Boca Raton, FL 33432