Real Estate Executive Assistant

Real Estate Executive Assistant

Real Estate Executive Assistant

Evergreen Investment

Remote, Tijuana, Baja California, Mexico

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Non-Negotiable

About the Company

1840 & Company is a global organization focused on delivering innovative business solutions that help companies grow, scale, and succeed. Operating in over 150 countries, we support organizations through a range of workforce, operational, and business services designed to drive efficiency and long-term success.

About the Job

We are looking for a part-time, off-shore Executive Assistant to provide administrative and executive support across the company. The Executive Assistant will serve as a company-wide resource, supporting the Founder and other team members as assigned. This role involves managing emails, calendars, schedules, meetings, and travel logistics, as well as coordinating projects, monitoring timelines and deliverables, organizing company information, and supporting day-to-day administrative and operational activities. The role also includes working with business and financial information, compiling deal-related data, maintaining spreadsheets and tracking tools, and preparing reports, presentations, financial analytics, models, and briefings as assigned. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working independently with limited structure. This person should be able to manage multiple priorities, anticipate potential issues, communicate clearly, and follow assignments through to completion. As the business evolves, responsibilities may adapt to support new workflows and priorities across the company.

Job Overview

• Employment Type:

  Part-Time Contractor

• Department:

  Administration

• Job Level:

  Senior

Education & Experience

• Years Of Experience:

  3 Years

• Business Model:

• Minimum Education Level:

• Qualification:

  • Experience Using CoStar Or Other Commercial Real Estate Platforms.
  • Experience With Monday.Com Or Similar Project Management Platforms.
  • Experience Supporting Real Estate Investment, Property Management, Or Commercial Real Estate Transactions.
  • Experience Preparing Or Working With Financial Models And Real Estate Investment Data.

Skills

• Tools/Platforms:

  Video Conferencing Tools

  Microsoft 365

• Additional Skills:

  Research And Information Synthesis, Proactive Problem-Solving And Anticipation

• Common Methodologies/Frameworks:

  Workflow Management

  Confidential Data Handling

  Client Relationship Management

  Stakeholder Communication Planning

• Additional Skills:

  Research And Information Synthesis, Proactive Problem-Solving And Anticipation

• General Skills:

  Technical Writing

  Decision-Making Under Uncertainty

  Project Management

  Document Preparation

  Technology Adoption

  CRM Management

• Additional Skills:

  Research And Information Synthesis, Proactive Problem-Solving And Anticipation

• Soft Skills:

  Multitasking

  Planning

  Problem Solving

  Analytical Skills

  Attention To Detail

  Communication

  Organizational Skills

  Decision Making

  Relationship Building

  Active Listening

  Strategic Thinking

  Patience

  Flexibility

  Positive Attitude

  Agile Mindset

  Team Collaboration

  Ownership Mindset

  Data Management

• Additional Skills:

  Research And Information Synthesis, Proactive Problem-Solving And Anticipation

Requirements

• Technological Requirements:

• Language:

  English

• Location:

  Mexico

Responsibilities

• 3+ years of experience in executive assistance, administrative support, or a related role supporting multiple individuals.
• Advanced English proficiency, with excellent written and verbal communication skills.
• Previous experience in the real estate industry is required, preferably supporting real estate professionals or an investment company.
• Experience with financial analysis is required, including working with financial information, spreadsheets, reports, and/or financial models.
• Familiarity with commercial real estate transactions and concepts such as due diligence, escrow, title insurance, and property management reporting.
• Ability to work U.S.-aligned hours, with required overlap with Pacific Time (PT).
• Highly organized and detail-oriented, with strong attention to accuracy.
• Demonstrated intellectual curiosity, sound judgment, and the ability to quickly learn unfamiliar business processes.
• Proven ability to work independently and productively without extensive day-to-day supervision.
• Strong sense of urgency, responsiveness, and follow-through.
• Comfortable managing multiple priorities and workstreams simultaneously.
• Strong problem-solving skills and the ability to anticipate potential issues and identify solutions.
• Ability to handle confidential company and business information with discretion.
• Entrepreneurial mindset and willingness to take on a wide range of responsibilities as business needs evolve.
• Proficiency with Microsoft Office Suite.
• Proficiency with Google Workspace, including Google Drive, Google Sheets, Google Docs, Gmail, and Google Calendar.

Working Hours

Flexible working hours