Real Estate Operations Coordinator

Job Title: Real Estate Operations Coordinator

• Job Modality: 100% Remote
• Employment Type: Full-Time
• Industry: Real Estate / Property Management / Digital Marketing
• Salary (USD): $800 USD to $1,200 USD per month
• Time Zone: 9am - 5pm EST

About the Client:

Our client is an entrepreneur managing multiple business activities, including real estate operations, Airbnb and short-term rental properties, and personal and business ventures. Their daily operations involve coordinating real estate transactions, overseeing property management activities, handling administrative responsibilities, and maintaining an active digital presence.

They are currently growing their operations and looking for a Real Estate Operations Coordinator who can streamline administrative processes, support property management activities, manage social media platforms, and develop creative marketing strategies to promote their properties and businesses.

About the Role:

We are looking for a highly organized, proactive, creative, and detail-oriented Real Estate Operations Coordinator to join GlobalTeam and work directly with our client.

In this role, you will provide executive and administrative assistance, coordinate real estate transactions and Airbnb operations, manage personal and business social media accounts, and support digital marketing initiatives.

You'll collaborate with the client, brokers, property managers, vendors, and other stakeholders to ensure smooth operations, consistent communication, and effective promotion of properties and business services.

Experience in real estate operations, Airbnb management, MLS systems, social media management, content creation, and digital marketing is highly valued.

Key Responsibilities:

• Manage the client's personal and business calendars, meetings, appointments, documentation, and administrative follow-ups.
• Coordinate real estate operations, including client communications, lead follow-ups, property listings, showings, brokers, documentation, and transactions.
• Work with MLS systems to maintain accurate property information and support real estate activities.
• Oversee Airbnb and short-term rental operations, including reservations, guest communications, cleaning schedules, maintenance, inventory, and vendor coordination.
• Monitor property-related incidents and ensure timely resolution of operational issues.
• Organize and track multiple business projects, ensuring deadlines, deliverables, and pending tasks are completed.
• Manage the client's personal and business social media accounts, including Instagram, TikTok, and Facebook.
• Develop and maintain social media content calendars, ensuring consistent and strategic publishing across platforms.
• Create, edit, and publish engaging photos, videos, Instagram Reels, TikTok videos, stories, and promotional content.
• Design visually appealing marketing materials to promote real estate listings, Airbnb properties, and business services.
• Develop and implement digital marketing and organic social media strategies to increase brand awareness, engagement, and property visibility.
• Write engaging captions, promotional copy, and calls to action aligned with the client's branding and business objectives.
• Monitor social media engagement, comments, and messages, coordinating responses and follow-ups when necessary.
• Track social media performance metrics and identify opportunities to improve reach, engagement, and lead generation.
• Prepare clear operational reports outlining completed tasks, ongoing projects, pending activities, and social media performance.
• Proactively identify operational needs, anticipate challenges, and recommend improvements while maintaining strict confidentiality.

Required Skills and Experience:

• Previous experience in real estate operations, property management, executive assistance, operations coordination, or similar roles.
• Experience with Airbnb operations, short-term rentals, or property management processes.
• Working knowledge of MLS systems and real estate administrative procedures.
• Hands-on experience managing Instagram, TikTok, and Facebook for personal brands or businesses.
• Strong knowledge of social media management, digital marketing, content creation, and organic growth strategies.
• Proficiency in Canva, CapCut, or similar photo and video editing tools.
• Experience creating and editing engaging short-form videos, including Instagram Reels and TikTok content.
• Strong proficiency in Google Workspace, Excel, Google Sheets, email, and digital productivity tools.
• Bilingual English and Spanish, with a minimum B2+ English proficiency.
• Excellent written and verbal communication skills, including content writing and professional correspondence.
• Strong organizational and time-management skills with the ability to handle multiple responsibilities simultaneously.
• Creative mindset with excellent attention to detail, visual presentation, and branding.
• Ability to work independently, take initiative, anticipate needs, and follow up without constant supervision.
• Strong problem-solving skills, accountability, professional judgment, and strict confidentiality.

Bonus Points for:

• Previous experience managing social media accounts for real estate agencies, property management businesses, Airbnb properties, or entrepreneurs.
• Experience producing real estate promotional videos, virtual property tours, listing graphics, and marketing campaigns.
• Familiarity with Meta Business Suite, Instagram Insights, Facebook Insights, and TikTok Analytics.
• Knowledge of Meta Ads, Facebook Ads, Instagram advertising, or paid social media campaigns.
• Experience using social media scheduling tools, CRM systems, or project management platforms.
• Previous experience supporting U.S.-based real estate professionals or international business owners.

What We Offer:

• Competitive salary of $800 USD to $1,200 USD per month, depending on experience.
• Opportunity to work on impactful and global projects.
• A supportive and collaborative work environment.
• Flexibility in working location through a 100% remote position.
• Growth and learning opportunities through international exposure.
• Opportunity to gain experience across real estate operations, property manag