Real Estate Operations Manager

WE ARE HIRING

ADMINISTRATIVE & FINANCE MANAGER
Real Estate Development Company – Philippines

We are looking for a highly organized, reliable, and proactive Administrative & Finance Manager to support our real estate projects in the Philippines.

The successful candidate will manage the company’s administrative operations, financial monitoring, corporate documentation, and coordination with government agencies and professional service providers.

KEY RESPONSIBILITIES

Administrative and Corporate Management

• Manage and organize corporate, legal, property, and project-related documents.
• Maintain a complete and properly organized digital filing system.
• Monitor company permits, licenses, registrations, renewals, and compliance deadlines.
• Coordinate with government agencies, including the SEC, BIR, LGUs, barangays, Registry of Deeds, DENR, DAR, and other relevant authorities.
• Coordinate with lawyers, accountants, banks, engineers, architects, contractors, appraisers, and other service providers.
• Prepare meeting agendas, minutes, internal reports, correspondence, and follow-up lists.
• Monitor tasks and ensure that assignments are followed through until completion.
• Assist with land acquisitions, property due diligence, permits, titles, contracts, and project documentation.
• Provide clear weekly status reports to management.

Accounting and Financial Management

• Maintain accurate records of company and project expenses.
• Monitor cash flow, project budgets, financial commitments, and available balances.
• Prepare payment requests and verify invoices, receipts, and supporting documents.
• Monitor supplier payments, professional fees, taxes, government charges, and other obligations.
• Manage and reconcile petty cash.
• Perform basic bank reconciliations and monitor bank transactions.
• Prepare weekly financial summaries and budget-versus-actual reports for management.
• Identify and report unusual expenses, missing documents, and budget variances.
• Coordinate with the company’s external accountant and bookkeeper.
• Assist in monitoring BIR filings, tax payments, and compliance deadlines.
• Ensure that payments are properly documented and submitted for management approval.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Accounting, Finance, Management, Real Estate, or a related field.
• Relevant experience in administrative management, finance, bookkeeping, or office operations.
• Basic knowledge of bookkeeping, accounting procedures, cash-flow monitoring, and financial reporting.
• Strong proficiency in Microsoft Excel, Word, Google Workspace, and document-management systems.
• Experience with QuickBooks, Xero, or similar accounting software is an advantage.
• Previous experience in real estate development, property management, construction, hospitality, or a related industry is a strong advantage.
• Familiarity with property documentation, land acquisition, titles, permits, licenses, contractors, and government procedures is highly preferred.
• Excellent written and spoken English.
• Strong organizational, communication, and problem-solving skills.
• High level of integrity, confidentiality, accuracy, and attention to detail.
• Ability to work independently, manage multiple projects, and meet deadlines.
• Willingness to travel to project locations when required.

THE IDEAL CANDIDATE

We are looking for someone who takes ownership of assignments, follows up consistently, identifies problems early, and ensures that every task is completed properly. The candidate must be trustworthy, financially responsible, detail-oriented, and comfortable coordinating with multiple parties.

TO APPLY

Please submit the following:

• Updated résumé or CV
• Short cover letter describing your relevant experience
• Expected monthly salary
• Earliest available starting date
• Contact details of at least two professional references

Please use the subject line:

Application – Administrative & Finance Manager