Real Estate Project Coordinator & Administrative Assistant

Candidate Profile

Core Competencies

Above all, we are looking for someone with a strong sense of responsibility and the ability to take initiative.

The ideal candidate:

• Anticipates problems before they arise.
• Can manage several projects simultaneously.
• Has excellent organizational skills.
• Is autonomous and resourceful.
• Is solution-oriented.
• Communicates effectively with contractors, professionals, and clients.
• Is comfortable in a dynamic environment where priorities shift quickly.
• Has strong attention to detail.
• Has a strong ability to follow through and execute.

Requirements

Education & Experience

• Training in administration, real estate, project management, construction, or a related field.
• Minimum of 3 to 5 years of experience in a similar role.
• Experience in property management (major asset).
• Experience in construction, renovation, or building maintenance (major asset).
• Experience coordinating multidisciplinary projects.

Technical Knowledge

• Good understanding of building components.
• Knowledge of preventive maintenance practices.
• Ability to read plans, specifications, and technical documents.
• Experience managing suppliers and contractors.
• Knowledge of commercial and residential leases (asset).

Computer Skills

• Excellent command of Microsoft Office.
• Solid knowledge of Outlook, Excel, Teams, and SharePoint.
• Experience with project management software.
• Experience with Microsoft Planner, Power Automate, or similar tools (asset).

Personal Qualities

• High level of autonomy.
• Exceptional sense of initiative.
• Natural leadership.
• Professionalism.
• Diligence and rigor.
• Analytical mindset.
• Ability to prioritize effectively.
• Ability to move files forward without constant supervision.
• Excellent oral and written communication skills.

This Position Is Ideal for Someone Who:

• enjoys being at the heart of the action;
• does not limit themselves to administrative tasks;
• wants to manage concrete projects with real impact;
• enjoys working both in the office and in the field;
• can advance multiple files simultaneously;
• acts as a true right hand to management.

Primary objective of the role: to enable management to effectively delegate the day-to-day follow-up of buildings, renovations, construction projects, and stakeholders, so they can focus on the strategic development of the company.

Pay: $50,000.00-$72,500.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person