REC Administrator

Job Summary:

The REC Administrator is responsible for providing administrative and operational support to the project sales team, maintaining sales records, coordinating documentation, monitoring files and bookings, and ensuring smooth communication between sales, management, clients, and relevant departments.

Key Responsibilities:

• Maintain and update project sales records, details, and client information.
• Prepare and maintain sales reports, daily activity reports, and file status reports.
• Coordinate with Sales Executives, Sales Managers, and Project Management.
• Maintain records of bookings, cancellations, transfers, payments, and commissions.
• Ensure all client and booking documentation is complete and properly filed.
• Follow up on pending documents, payments, and approvals. Update CRM/ERP systems and maintain accurate sales data.
• Assist the sales team with quotations, booking forms, payment plans, and other project documents.
• Coordinate with Accounts/Recovery regarding client payments and outstanding amounts.
• Prepare management reports related to project sales performance.
• Maintain confidentiality of client and company information.
• Perform other administrative duties assigned by management.

Required Skills:

• Good knowledge of MS Excel and MS Office.
• Strong documentation and record-keeping skills.
• Good communication and coordination skills.
• Attention to detail and accuracy.
• Ability to handle multiple sales files and deadlines.
• Previous experience in real estate/project sales administration will be preferred.

Work Location: In person