Recall receptionist

Job Overview
We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role requires a friendly demeanor, strong organizational skills, and proficiency with office software. Experience in medical or dental office settings is a plus, but not required. The Receptionist will be responsible for managing front desk operations, handling multi-line phone systems, and supporting daily administrative tasks to ensure smooth office functioning.

Responsibilities

• Greet visitors and clients in a courteous and professional manner
• Answer and direct multi-line phone calls using office phone systems
• Manage appointment scheduling and coordinate calendars
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks when applicable
• Handle filing, photocopying, and document organization
• Provide excellent customer support and address inquiries promptly
• Assist with administrative tasks such as proofreading documents and managing correspondence
• Support bookkeeping activities including basic data entry related to billing or payments (experience with QuickBooks or bookkeeping preferred)
• Maintain a clean and organized front desk area to promote a welcoming environment
• Support other clerical duties as needed within the office

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent computer skills with the ability to learn new software quickly
• Prior clerical or administrative experience, especially in dental offices preferred
• must be proficient in English and Punjabi language
• Familiarity with multi-line phone systems and phone etiquette
• Exceptional organizational skills with attention to detail
• Ability to perform data entry accurately and efficiently
• Proven customer service skills with a friendly, professional demeanor
• Ability to handle filing systems effectively and maintain confidentiality when necessary
• Basic proofreading skills for document review
• Experience with QuickBooks or bookkeeping is a plus but not mandatory
• Strong organizational skills with the ability to prioritize tasks effectively

This position offers an engaging work environment where professionalism and excellent communication are valued. The successful candidate will play a vital role in ensuring the office operates smoothly while providing outstanding support to staff and clients alike.

Job Type: Full-time

Pay: $16.00-$17.00 per hour

Benefits:

• Dental care

Work Location: In person