Receiving Admin Specialist

Job Summary:

The Receiving Admin Specialist is responsible for managing and monitoring the administrative tasks related to the receipt of goods in the supermarket. This includes processing delivery documents, coordinating with suppliers and internal departments, and ensuring accurate data entry into the inventory system. The role ensures smooth and timely recording of all incoming merchandise to support proper inventory management and store operations.

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Key Responsibilities:

• Receive and process delivery receipts, invoices, and other shipment documents.
• Verify the accuracy of delivered items against purchase orders and packing lists.
• Encode and update receiving data in the system or inventory software.
• Coordinate with suppliers, delivery personnel, and store departments regarding discrepancies or concerns.
• File and maintain organized records of all receiving documentation.
• Prepare daily, weekly, and monthly reports on deliveries and variances.
• Assist in monitoring and tracking pending deliveries.
• Support the Receiving Supervisor in stock audits and inventory reconciliation.
• Ensure compliance with company policies and standard operating procedures (SOPs) for receiving.
• Maintain a clean and orderly receiving office.

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Qualifications:

• Graduate of any 4 year course (preferably Business, Logistics, or related).
• With experience in administrative or receiving-related roles is an advantage.
• Proficient in Microsoft Office applications, especially Excel.
• Good communication and coordination skills.
• Strong attention to detail and organizational skills.
• Ability to work under pressure and meet deadlines.
• Honest, reliable, and trustworthy.