Receiving Associate-Sample Receipt/Warehouse

Come join Millstone and become part of a company where you will have the opportunity to learn and grow in an employee-centric culture and see the importance of your work!

This position is located in Bloomfield, Connecticut. Millstone Medical Outsourcing is a fast growing, fast paced medical service provider for the top Orthopedic companies in the industry. Millstone has over 30 years of expertise in medical device and pharmaceutical laboratory testing, environmental testing, and related regulatory support services. Millstone is an ISO 13485:2016 certified contract manufacturing organization operating out of an FDA-registered facility with a rigorous approach to quality that upholds Millstone’s commitment to operating under the highest quality standards.

What's in it for you?

A company committed to quality, growth, career pathing.

At Millstone, we want you to be your best at work and at home. In addition to competitive compensation, we have designed our Total Rewards Benefits Program to support the physical and emotional well-being of our employees and their families.

Total Rewards Benefits Program:

• Medical - Starting on the 1st day of employment
• Dental - Starting on the 1st day of employment
• Vision - Starting on the 1st day of employment
• Supplemental Benefits - Life, Disability, Critical Illness
• Paid Time Off
• Tuition Reimbursement
• Career Pathing
• 401(k) with match

The Receiving Associate is responsible for the accurate and timely receipt, handling, organization, and storage of incoming supplies and client test samples. This role supports warehouse and laboratory operations by maintaining accurate inventory, ensuring proper documentation, and following established quality and safety procedures.

The Receiving Associate will utilize inventory management systems, including Oracle, to process incoming materials, maintain accurate inventory records, and support the timely release of purchase orders for Accounts Payable. This position also assists with the proper handling and movement of materials throughout the facility.

Essential Duties and Responsibilities

• Receive incoming client samples, supplies, and materials accurately and efficiently.
• Ensure timely receipt and delivery of temperature-sensitive samples.
• Track incoming deliveries and maintain organized receiving records.
• Safely unload deliveries and move materials using a forklift and/or pallet jack.
• Organize and store inventory in designated locations.
• Rotate inventory according to expiration dates.
• Maintain a clean, organized, and safe receiving and warehouse area.
• Assist with sample logging and delivery to appropriate laboratory storage locations.
• Support daily warehouse, laboratory, and office activities as needed.
• Prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Work independently while collaborating effectively with team members.
• Perform other duties as assigned.

Quality & Compliance Responsibilities

• Verify shipment information, purchase orders, submission forms, and sample documentation for accuracy.
• Verify incoming samples against the information provided on the submission form.
• Identify and appropriately document discrepancies, shortages, damaged shipments, or other issues.
• Ensure samples are handled and stored according to specified testing and storage requirements.
• Ensure temperature-sensitive samples are handled within required timeframes and conditions.
• Maintain accurate inventory counts within the inventory management system.
• Utilize Oracle accurately to receive materials and release purchase orders for Accounts Payable.
• Obtain, review, and file all required documentation.
• Follow established receiving, inventory, and sample-handling procedures.
• Follow all company quality, regulatory, and safety policies and procedures.
• Maintain accurate and complete records to support traceability and compliance.
• Escalate quality or receiving issues according to established procedures.

Qualifications

• High school diploma or equivalent preferred.
• Basic math and organizational skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities.
• Ability to work independently and effectively within a team environment.
• Excellent interpersonal and communication skills.
• Ability to follow written procedures and established quality requirements.
• Proficiency with Microsoft Office products.
• Experience with Oracle or another inventory/ERP management system is a plus.
• Previous inventory control, warehouse, receiving, or material-handling experience preferred.

Experience

• Inventory control: 2 years preferred

Work Location: In person

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Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience:

• Inventory control: 2 years (Preferred)

Work Location: In person