Receiving Clerk

Main Duties & Responsibilities:

• Ensure all receiving functions on our PIM System, as outlined on the task scheduling, is adhered to without exception.

• Ensure all items purchased are properly received and verified in accordance with our company’s rules and specifications. Also, to assist with the investigation of quantity variances.

• Products on the respective Purchase Orders must not be received if the specification and quality is not in accordance with the company standards or the quantity is more than ordered. Quantities in excess of the purchase order require the Buyer to approve and update the Purchase Order in order to be received in our PIM System.

• All invoices processed for payment which were not physically received by the Receiving Clerk must reflect the signature of the authorized employee receiving the goods in order to process payment. NO EXCEPTIONS.

• Ascertain that receiving reports for items purchased are accurately reflected on the prescribed format. Material variances must be brought to the attention of the Receiving Manager. 

• Ensure all discrepancies between Purchase Order and vendor invoices are properly noted and corrective action taken to receive credit advice. Credit advice must be attached to the respective invoice. Credit reference number must be noted on said invoice and adjustments acknowledged by the driver/vendor representative.

Required Qualifications:

Excellent Verbal and Written Communication Skills
Computer Literate (Microsoft Office)
Previous warehouse experience