RECEIVING CLERK

Receiving Clerk – Tasks & Responsibilities
Main Role: Receive incoming goods, check their quantity and condition, and update receiving records accurately and promptly.

• Check Incoming Deliveries
• Match goods against the Purchase Order (PO) and supplier Delivery Order (DO).
• Verify item codes, product descriptions, quantities and units of measurement, including cartons, packs and units.
• Receive only approved purchases; refer unexpected deliveries to Purchasing.
• Inspect Product Condition
• Check for damage, leakage, incorrect items and unsuitable expiry dates.
• Verify batch numbers and expiry dates where applicable.
• Check and record the temperature of chilled and frozen goods according to company requirements.
• Report quality concerns to the supervisor or QA/QC before acceptance.
• Report Receiving Discrepancies
• Record shortages, excess quantities, damaged goods and incorrect items.
• Take photographs and inform Purchasing and the Warehouse Supervisor promptly.
• Separate rejected or pending-inspection goods and label them clearly.
• Prepare Receiving Records
• Prepare or enter Goods Received Notes (GRN) in AutoCount/ERP promptly after goods are checked and accepted.
• Ensure actual received quantities, UOM, receiving dates and document references are correct.
• Mark partial deliveries clearly to prevent duplicate receiving entries.
• Forward complete receiving documents to Purchasing and Accounts.
• Coordinate Storage
• Label accepted goods and hand them over to the warehouse team for proper storage.
• Prioritise immediate transfer of chilled and frozen goods to the correct storage area.
• Follow FIFO/FEFO procedures and keep different batches identifiable.
• Support Stock Accuracy
• Ensure physical quantities match receiving records before completing the receiving process.
• Assist with stock counts and investigations of receiving-related stock differences.
• Report unrecorded receipts and outstanding receiving documents.
• Maintain Safety & Housekeeping
• Keep the receiving area clean, organised and free from obstructions.
• Follow safe unloading, food handling and cold-chain procedures.
• Use handling equipment only when trained and authorised.
• Provide Daily Updates
• Report completed receipts, pending deliveries, discrepancies and unresolved issues to the Warehouse Supervisor.
• Follow up with Purchasing on rejected goods, replacements and supplier collection.

Reporting To: Warehouse Supervisor / Operations Supervisor

Key Performance Measures: Accurate receiving and GRN entries, timely discrepancy reporting, complete documentation, and compliance with product handling requirements

Pay: RM1,800.00 - RM2,000.00 per month

Work Location: In person