Receiving Clerk - Epping

Overall Responsibility Responsible for the accurate capturing and receiving of purchase orders, ensuring that no unplanned deliveries take place or are offloaded from trucks. The role is also responsible for processing supplier credits where returned goods have been delivered.

Focus Area 1: Maintain a Safe, Healthy and Risk-Free Working Environment

• Adhere to SHP Safety, Health and Environment (SHE) standards in all daily activities.
• Participate in safety observations, follow established safety processes, and report or escalate identified gaps.
• Implement and maintain 5S standards in the designated work area, ensuring workplace organisation and discipline.
• Always adhere to safe working practices.
• Follow all Standard Operating Procedures (SOPs), risk assessments and safe work instructions.
• Conduct pre-task safety checks before starting equipment or processes.
• Comply with HACCP, ISO 22000 and Occupational Health and Safety (OHS) Act requirements.
• Apply basic hygiene and sanitation practices and adhere to food safety rules and activities in accordance with factory instructions.
• Assist with general housekeeping and maintain a clean and orderly work area.

Focus Area 2: Manufacturing Excellence Culture

• Consistently apply Manufacturing Excellence (ME) pillar tools and standardised work processes.
• Adhere to structured shift handover requirements to ensure operational continuity and accurate information sharing.
• Maintain the Operator Workstation concept throughout the shift.
• Take responsibility for basic equipment condition, inspection, cleaning and lubrication activities.
• Report equipment abnormalities and support the restoration of equipment to basic conditions.
• Support a culture of continuous improvement.
• Drive Manufacturing Excellence pillars on the shop floor.

Focus Area 3: Receiving

• Ensure that no stock arrives on site or is offloaded without the necessary documentation and authorisation.
• Verify that physical stock received matches the delivery note and ensure all relevant documentation is accurately completed and processed.
• Capture all stock received accurately on Syspro.
• Ensure the timely offloading of goods in accordance with the booking schedule.
• Ensure that the quality of stock received meets the required standards.
• Complete the internal delivery process on Corteza.
• Monitor receiving activities against agreed schedules and monthly KPIs to maximise the effectiveness of the function.

Focus Area 4: Supplier Credits

• Ensure that all returned stock is accurately captured on Syspro to maintain stock accuracy.
• Ensure that all returned stock complies with the required quality standards.
• Process and follow up on supplier credits relating to returned goods.

Focus Area 5: Reporting

• Take ownership of reporting requirements and effectively utilise the tools provided.
• Report accurately on all receiving activities and relevant information.

Minimum Requirements

• Matric/Grade 12 or equivalent qualification.
• Proficiency in inventory management software.
• Computer literate, with proficiency in Microsoft Office.
• Syspro experience will be an added advantage.
• Skills and Competencies
• Ability to work effectively under pressure.
• Good interpersonal skills and the ability to build positive working relationships.
• Good verbal and written communication skills.
• Strong self-management and organisational skills.
• Strong achievement orientation.
• Ability to adapt to and implement change effectively.
• Excellent attention to detail.
• Strong administrative and record-keeping skills.
• Good problem-solving and analytical skills.

NB: Specific duties and responsibilities may vary from time to time. The above list is intended to indicate the general nature and level of the position and is not exhaustive. The post holder is expected to remain flexible and support the business by undertaking other responsibilities that are aligned with the requirements of the role and job level. Job reference code: J900