Receiving Coordinator

The Receiving Coordinator will be responsible for managing the receipt of materials, components, and equipment used in the production of solar modules. This role plays a key part in ensuring the timely and accurate receipt, inspection, and storage of incoming shipments, maintaining inventory accuracy, and supporting the overall logistics process. The Receiving Coordinator will collaborate closely with production, quality control, and procurement teams to ensure smooth and efficient operations.

Essential Job Duties and Responsibilities:

• Oversees the receiving process for incoming materials, components, and shipments, ensuring accurate quantities and specifications.

• Inspects goods for damage or defects, documenting any discrepancies, and notifying the appropriate departments.

• Verifies that all necessary paperwork (e.g., packing lists, purchase orders, shipping documents) is present and accurate.

• Assists in updating inventory records and systems, ensuring accuracy and timeliness.

• Organizes and label received goods for easy storage and retrieval in the warehouse.

• Maintains proper stock levels, reporting shortages or overages to procurement and production teams.

• Acts as the primary point of contact for all receiving-related activities, communicating with suppliers, logistics providers, and internal teams to ensure smooth operations.

• Collaborates with production planner and quality control team to prioritize and expedite shipments as needed.

• Maintains an organized and clean receiving area, ensuring compliance with safety and company standards.

• Addresses and resolves any issues related to damaged, missing, or incorrect shipments.

• Investigates discrepancies, work with suppliers and carriers to resolve issues, and document resolutions in a timely manner.

• Ensures all received goods are properly documented in the ERP or inventory management system.

• Maintains accurate records of shipments, receipts, and returns for auditing and reporting purposes.

• Assists with the preparation of periodic inventory reports.

• Other duties as assigned.

• High school diploma or equivalent; Associate’s degree in supply chain, logistics, or related field preferred.

• 2+ years of experience in a receiving or warehouse role, preferably in a manufacturing or production environment.

• Experience with ERP systems, inventory management software, or similar tools.

• Familiarity with solar manufacturing or electronics components is a plus.

• Strong attention to detail and organizational skills.

• Ability to work effectively in a fast-paced, dynamic environment.

• Excellent communication and problem-solving skills.

• Forklift certification and experience operating material handling equipment preferred.

• Basic understanding of safety procedures in a warehouse or industrial setting.

• Ability to lift up to 50 lbs.

• Ability to stand, bend, and walk for extended periods in a warehouse environment.