Receiving Coordinator

Company Overview

Anthony Wilder Design/Build Inc. is a full-service, custom architecture, construction, and interior design firm dedicated to creating exceptional spaces through collaborative teamwork. Our passionate team fosters a culture of caring, integrity, and responsibility, ensuring that every project begins with strong relationships and innovative design solutions.

Job Overview

• Receive incoming project materials, products, and shipments at the office, warehouse, showroom, and/or job sites as required.
• Verify deliveries against purchase orders, packing lists, Bills of Lading, and other receiving documentation.
• Confirm quantities, product information, and project assignment for all received materials.
• Inspect incoming materials for visible damage, shortages, incorrect items, or other discrepancies.
• Photograph and document damaged, missing, incorrect, or questionable materials at the time of receipt.
• Ensure all incoming materials are processed through the company’s established receiving system, including scanning or recording required information and assigning materials to the correct project.
• Maintain accurate and timely electronic receiving records.
• Ensure materials are properly labeled, organized, and routed to the appropriate storage area, project, or job site.
• Maintain receiving documentation in accordance with company procedures.

Shipment & Delivery Coordination:

• Track expected deliveries and maintain visibility into upcoming shipment schedules.
• Monitor shipping dates and delivery status for project materials.
• Coordinate delivery timing and receiving requirements with Project Managers, Designers, vendors, installers, and field teams.
• Communicate anticipated deliveries and schedule changes to appropriate team members.
• Coordinate with project teams to determine where materials should be delivered, staged, or stored.
• Assist with scheduling deliveries to job sites and other company locations as needed.
• Update weekly reports regarding expected shipments, received materials, outstanding items, and delivery issues.

Quality Control & Discrepancy Management:

• Identify shortages, overages, damaged products, incorrect materials, and other receiving discrepancies.
• Promptly communicate receiving issues to the appropriate Project Manager, Designer, vendor, or other team member.
• Maintain documentation of receiving discrepancies and outstanding resolutions.
• Assist in coordinating replacement materials when products arrive damaged, incomplete, or incorrect.
• Follow outstanding receiving issues through resolution to help ensure project teams have the materials they need.

Returns, RMAs & Warranty Items:

• Coordinate RMA, replacement, warranty, and additional-material requests as assigned.
• Track replacement and warranty items from request through receipt.
• Package and prepare products for return to vendors.
• Complete and maintain required return and shipping documentation.
• Coordinate return pickups and outbound shipments with vendors and carriers.
• Maintain visibility into outstanding returns, credits, replacements, and warranty materials.

Inventory & Material Organization:

• Maintain organized receiving, staging, and storage areas.
• Ensure materials received are clearly identified with the appropriate project or destination.
• Help maintain accurate inventory and location information for materials being stored prior to installation or delivery.
• Monitor stored materials for damage, improper placement, or other issues.
• Assist with periodic inventory counts and reconciliation as needed.
• Maintain showroom cabinetry samples, product samples, and manufacturer literature as assigned.

Communication & Team Coordination:

• Serve as a point of contact for questions regarding the status and location of the materials received.
• Work closely with Project Managers and Designers to ensure receiving information is communicated accurately and promptly.
• Coordinate with field teams regarding job-site deliveries and material receipt.
• Communicate with vendors and carriers regarding shipment status, delivery discrepancies, returns, and replacement materials.
• Participate in weekly team or project meetings as needed to review upcoming deliveries, outstanding materials, and project logistics.
• Escalate unresolved receiving or delivery issues when they may affect project schedules.

Process & Accountability:

• Follow established company receiving and documentation procedures.
• Ensure required receiving information is entered consistently and accurately.
• Help maintain the company’s QR-based receiving and material-tracking process.
• Identify opportunities to improve receiving accuracy, organization, communication, and efficiency.
• Assist in developing and maintaining standardized receiving procedures and documentation.
• Support company efforts to improve material accountability and reduce lost, damaged, misplaced, or undocumented materials.
• Perform other related receiving, inventory, and logistics duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Previous experience in receiving, inventory, warehouse operations, logistics, construction, cabinetry, building materials, or a related environment preferred.
• Strong organizational skills and attention to detail.
• Ability to compare purchase orders, packing lists, Bills of Lading, and physical deliveries accurately.
• Comfortable using computers, tablets, smartphones, and electronic tracking systems.

Ability to learn and consistently follow established receiving procedures, documentation standards, and material-tracking processes

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person