Receiving Coordinator

Position Summary

Gleaners Community Food Bank is seeking a dependable, detail-oriented, and organized Receiving Coordinator to join our warehouse and distribution team.

In this role, you will be responsible for receiving donated and purchased food products, inspecting deliveries, verifying shipping documentation, maintaining accurate inventory records, and ensuring products are properly labeled and staged for distribution.

The ideal candidate has strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced warehouse environment. This position plays an important role in supporting Gleaners' mission to provide food to individuals and families facing food insecurity.

Key Responsibilities

Receiving & Product Inspection

• Receive and inspect incoming donated and purchased food products.
• Monitor assigned delivery appointments and direct drivers to appropriate loading docks.
• Verify bills of lading, invoices, packing slips, donation records, and other receiving documentation.
• Check product quantities, weights, identification, and condition to ensure accuracy.
• Identify and document damaged products, shortages, overages, and delivery discrepancies.
• Inspect and record trailer and product temperatures to support food safety standards.
• Follow established procedures for holding questionable products or rejecting deliveries.
• Communicate delivery delays, discrepancies, and product concerns to appropriate departments.

Inventory Management & Documentation

• Enter receiving information accurately into the Primarius inventory management system.
• Maintain complete and organized receiving records.
• Correct inventory entries according to established procedures.
• Prepare receiving labels and ensure products are properly dated and identified.
• Stage received products in designated warehouse locations.
• Coordinate product put-away responsibilities with the Production team.
• Communicate inventory updates, product locations, and outstanding receiving issues to internal teams.

Warehouse Operations & Safety

• Operate powered pallet jacks, hi-los, scanners, and other warehouse equipment following required training and authorization.
• Maintain clean, safe, and organized receiving docks and warehouse areas.
• Organize pallets, supplies, and receiving materials.
• Assist with sanitation, recycling, waste disposal, and general warehouse organization.
• Follow established food safety, sanitation, workplace safety, and security procedures.
• Maintain documentation required for applicable USDA programs, AIB audit standards, and organizational procedures.
• Identify and report workplace hazards, equipment concerns, and potential compliance issues.

Teamwork & Operational Support

• Collaborate with Logistics, Product Sourcing, and Production to ensure efficient product flow.
• Share receiving assignments and responsibilities with other Receiving Coordinators.
• Support accurate inventory management and continuous process improvements.
• Communicate professionally with drivers, donors, vendors, volunteers, and coworkers.
• Assist with additional warehouse and distribution activities as assigned.

Required Qualifications

• High school diploma or GED.
• Ability to read and understand shipping documents, inventory records, and warehouse procedures.
• Strong attention to detail and ability to perform accurate inventory and quantity calculations.
• Basic computer skills, including accurate data entry and proficiency with applicable Microsoft Office applications.
• Ability to learn and use Primarius inventory management software.
• Strong organizational, time management, and communication skills.
• Ability to identify discrepancies, prioritize incoming deliveries, and follow established procedures.
• Ability to complete Gleaners-provided training and obtain required authorization before independently operating powered pallet jacks and hi-los.
• Commitment to workplace safety, teamwork, and Gleaners' mission.

Preferred Qualifications

• Two or more years of experience in warehouse operations, receiving, inventory control, or a related field.
• Previous experience in food distribution, food banking, or warehouse logistics.
• Associate degree or coursework in Supply Chain Management, Logistics, Business, or a related field.
• Experience with warehouse inventory management systems, particularly Primarius.
• Familiarity with barcode scanners and inventory tracking equipment.
• Experience operating powered pallet jacks, forklifts, or similar material-handling equipment.

Work Schedule & Environment

• Full-time, on-site position in a warehouse and distribution environment.
• Receiving hours generally begin at 5:00 a.m. and end at 1:30 p.m., with scheduling coverage required through 3:00 p.m.
• Overtime may be required depending on operational needs, potentially averaging approximately one additional hour per day.
• Saturday work is rare.
• Work involves exposure to varying temperatures, including refrigerated areas, freezers, and outdoor loading docks.
• Warehouse noise, moving equipment, and vehicle traffic are common in the work environment.

Physical Requirements

• Frequent standing, walking, bending, reaching, and use of hands.
• Ability to frequently lift or move items weighing up to 40 pounds.
• Heavier items must be moved with assistance or appropriate mechanical equipment.
• Ability to perform essential job functions with or without reasonable accommodation.

Benefits

Eligible employees currently have access to a benefits package that includes:

• Medical, dental, and vision insurance
• Life insurance
• Short-term and long-term disability insurance
• Retirement benefits
• Earned Time Off (ETO)

Benefits are subject to eligibility requirements and applicable plan terms.

Additional Information

Employment offers are contingent upon satisfactory completion of a criminal background check in accordance with applicable law. A criminal record does not automatically disqualify an applicant.

Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

Apply Today!

Join Gleaners Community Food Bank and become part of a team dedicated to helping provide nutritious food to individuals and families throughout our communities.

If you're dependable, detail-oriented, and enjoy working in a team-focused warehouse environment, we encourage you to apply!

Expected hours: 40.0 per week

Work Location: In person