Receiving Manager

Job Title: Inbound & GRN Manager

Location: Bangalore, Karnataka (On-site)

Job Type: Full-time

Experience: 5–8 Years (Retail Distribution Centre / High-Velocity FMCG Warehouse)

Job Overview

We are seeking a rigorous, process-driven Inbound & GRN (Goods Receipt Note) Manager to lead dock-to-stock operations at our Distribution Centre. This role is responsible for overseeing the entire receiving lifecycle: vehicle gate-in, physical unloading, quality inspection, PO validation, ERP inwarding (GRN generation), discrepancy resolution, and prompt handoff for put-away.

The ideal candidate will have extensive hands-on experience handling high-volume daily inbound loads, strict compliance management (batch codes, MRP, shelf life/expiry), and seamless coordination between floor operations, procurement, and vendors.

Key ResponsibilitiesDock Operations & Inward Processing

• Direct daily inbound dock schedules, vehicle turnaround time (TAT), bay allocation, and unloading workflows.
• Supervise physical unloading, counting, and sorting across ambient, staple, FMCG, and general merchandise categories.
• Enforce unloading safety protocols, palletization standards, and material handling equipment (MHE) utilization.

GRN Creation & Purchase Order (PO) Matching

• Oversee 100% accurate system entry and GRN booking against valid Purchase Orders (POs) in SAP (MM/WMS).
• Reconcile physical deliveries against vendor invoices and delivery challans, verifying item codes, quantities, pack sizes, MRPs, and batch numbers.
• Identify and document inward variances (shortages, excess shipments, wrong SKUs, damaged packaging) and generate Discrepancy/Damage Reports immediately.

Quality & Shelf-Life Compliance

• Partner with Quality Control (QC) teams to enforce quality checks, sampling, and temperature-controlled standards where applicable.
• Inspect manufacturing dates, expiry dates, and shelf-life thresholds to guarantee compliance before inward confirmation.
• Segregate rejected or damaged stock into designated quarantine areas and initiate Return-to-Vendor (RTV) or vendor debit processes.

Put-Away Handoff & Space Planning

• Coordinate tightly with the Inventory and Put-away teams to ensure rapid staging-to-bin transitions and prevent dock congestion.
• Prioritize dock-to-stock flows for high-velocity and critical promotional inventory.

Vendor Management & Cross-Functional Reporting

• Liaise with central procurement, category managers, and logistics partners to resolve PO misalignments, rate discrepancies, and delivery deviations.
• Track and publish daily inbound KPIs: Inbound Dock TAT, GRN Accuracy, Dock-to-Stock lead time, Vendor Adherence Rate, and Damaged Goods % on Arrival.
• Manage, train, and roster a team of receiving executives, data entry operators, and dock supervisors across shifts.

Candidate Profile & Qualifications

• Education: Bachelor’s degree in any discipline; degree/ in Supply Chain Management or Logistics is an advantage.
• Experience: 5+ years of dedicated inbound receiving and GRN management experience within a large-scale Retail DC, FMCG Warehouse, or 3PL Facility.
• Technical Proficiency: Strong hands-on proficiency in SAP ERP (MM/WMS modules) or enterprise-grade WMS; skilled in MS Excel (Pivot Tables, VLOOKUP) for discrepancy reporting.
• Operational Strengths: Expert knowledge of PO reconciliation, invoice matching, batch/expiry controls, and vendor discrepancy management.
• Attributes: High attention to detail, strong team leadership capabilities, and comfort working in dynamic, shift-based warehouse environments.

Key Performance Indicators (KPIs)

• GRN Turnaround Time: Inward completion within agreed SLA from vehicle arrival.
• Inward Accuracy Rate: Zero variance between physical receipt and system GRN.
• Dock Congestion & Staging Clearances: Dock-to-bin put-away cycle time.
• Compliance: 100% adherence to MRP, batch, and expiry validation criteria.

Pay: ₹30,000.00 - ₹60,000.00 per month

Work Location: In person