Reception Administration

Divine Furniture Rental is seeking an organized, detail-oriented Receptionist & Administrative Assistant to support our office and daily operations. As the first point of contact for incoming calls, you will help create a professional, welcoming experience for our clients, suppliers, and visitors.

The ideal candidate communicates clearly, takes pride in accuracy, and is confident using Microsoft platforms to manage administrative tasks.

Key Responsibilities

• Serve as the primary person answering incoming calls, greeting callers professionally, directing inquiries, and taking accurate messages.
• Monitor and respond to general email inquiries promptly and professionally.
• Welcome visitors and connect them with the appropriate team member.
• Support the preparation and maintenance of rental quotes, orders, client records, and other office documents.
• Enter and update information accurately, checking details for completeness and consistency.
• Assist with scheduling, filing, data entry, and general office coordination.
• Communicate with sales, warehouse, and delivery teams to support efficient operations.
• Follow up on outstanding information and administrative tasks.

Qualifications & Skills

• Excellent command of written and spoken English, with strong grammar, spelling, and professional communication skills.
• Strong attention to detail and a consistent commitment to accuracy.
• Proficiency with Microsoft 365 , including Outlook, Word, Excel, and Teams.
• A professional telephone manner and strong customer service skills.
• Ability to prioritize tasks, manage multiple requests, and meet deadlines.
• Reliability, initiative, and the ability to work independently and collaboratively.
• Discretion when handling confidential client and company information.
• Previous reception or administrative experience is preferred; experience in furniture rentals, events, or logistics is an asset.

Why Join Divine?

At Divine, you won’t simply be answering the phone—you’ll be building relationships that directly contribute to the growth of the company.

You’ll have the opportunity to:

· Build long-term relationships with some of Toronto’s leading event professionals.

· Work in a fast-paced and varied environment where no two events are exactly alike.

· Learn the event rental business from the inside out.

· Work closely with an experienced and collaborative team.

· Have a direct impact on customer satisfaction and company growth.

· Take ownership of your accounts and see the results of your work.

· Grow with a family-run company that values initiative, accountability and strong relationships.

Compensation & Benefits

· Competitive hourly compensation: $21.00-$24.00/hour based on experience.

· Annual performance and compensation review.

· Performance-based incentives/bonus opportunities.

· Paid vacation and statutory holidays in accordance with Ontario employment standards.

· Company training and onboarding.

· Opportunities for professional growth and increased responsibility.

· Supportive, team-oriented work environment.

· Potential for advancement as the company continues to grow.

How to Apply

• Please submit your résumé and a brief introduction to [email protected] with the subject line “Receptionist & Administration Application.”