Reception Administrative Assistant

Responsibilities:

1.Reception and Corporate Image Management

• Receive, register and usher visiting clients, business partners, Chinese expatriate and local employees, maintaining a professional corporate image.
• Answer and transfer main line telephone calls at reception, record and deliver messages accurately.
• Manage daily sanitation and operationmaintenance of the reception area and main meeting rooms.

2.Business trip Coordination and Administrative Support

• Provide onground support in Indonesia for business travellers dispatched from China and expatriate management staff, including hotel booking, transport arrangement, flight reservation and other logistics services.
• Receive, register and distribute daily courier parcels, mails, official documents and procurement samples.
• Assist in organising internal staff activities, cross-departmental meetings, and catering services for business receptions.

3.Office Supplies and Logistics Management

• Submit procurement applications, conduct inventory checks, distribute consumables (office stationery, drinking water, pantry snacks and refreshments) and maintain relevant ledgers.
• Arrange daily repair and maintenance for office equipment (printers, water dispensers, projectors, etc.). Liaise with local Indonesian vendors (cleaning service, property management, plant scaping service, etc.) and process vendor payments.

4.Basic Human Resources Assistance & Document Management

• Perform routine maintenance of attendance-recording devices at reception and establish visitor visit archives.
• Assist the HR team with newemployee on-day orientation, workstation guidance and distribution of basic office supplies.
• Assist in filing daily basic administrative contracts, invoices and receipts of the Indonesia Subsidiary.

Requirements:

• Education & Experience: College diploma or above, with 1-3 years of working experience in business reception, frontdesk administration or customer service roles. Candidates with prior experience at Chinesefunded enterprises, automobile or manufacturing industry subsidiaries in Indonesia are preferred.
• Language Proficiency: Bahasa Indonesia as a working language (fluent in listening, speaking, reading and writing); competent in Chinese or English communication to liaise smoothly with Chinese expatriate staff and local Indonesian employees.
• Personal Competencies: Well-groomed, strong service awareness, excellent communication and coordination skills and cross-cultural communication capabilities.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); able to operate basic office automation equipment.
• Work Ethic: Meticulous, responsible, approachable, and capable of managing multiple concurrent tasks efficiently.