Reception Administrative Assistant

Administrative Assistant / Receptionist

Serve as the first point of contact for the office, creating a welcoming and professional experience for visitors, clients, and employees. This role combines front desk responsibilities with administrative support to ensure the office operates efficiently on a day-to-day basis. We're seeking a dependable professional who takes pride in organization, consistency, and providing high-quality support in a collaborative office environment.

Key Responsibilities

• Welcome and assist visitors, manage guest sign-ins, and maintain a professional reception area.
• Answer and direct incoming calls, manage voicemail messages, and respond to general inquiries.
• Coordinate mail and package distribution, including post office pickups and FedEx/UPS shipments.
• Prepare, proofread, and format correspondence, reports, and other business documents.
• Maintain both electronic and physical filing systems.
• Order and replenish office and kitchen supplies as needed.
• Support office operations through tasks such as check mailings, laminating materials, and coordinating courier services.
• Assist with special projects and additional administrative duties as assigned.

Qualifications

• Professional, polished, and customer-service-oriented demeanor.
• Valid driver's license and reliable automobile required, as the role includes regular trips to the post office and coordination of mail and package deliveries.
• Strong proficiency in Microsoft Office and general computer applications.
• Excellent verbal and written communication skills with the ability to interact effectively with employees, management, clients, and visitors.
• Highly organized with strong attention to detail and follow-through.
• Ability to prioritize responsibilities, manage multiple tasks, and work independently.
• Dependable, resourceful, and comfortable managing both routine and time-sensitive requests.
• Demonstrated commitment to professionalism, reliability, and creating a positive office environment.
• Previous experience in receptionist, administrative, office coordinator, or similar support roles preferred.