Reception & Accounts Administrator / Personal Assistant

Full-time | Offshore (EOR via Advice2Talent) | Supporting an Australian Drilling Company

Are you the kind of person who can answer a phone call, chase down a missing invoice, and keep a manager's diary on track — all before lunch? We're looking for a versatile, detail-oriented professional to join our client's team as a Reception & Accounts Administrator / Personal Assistant.

Our client is a well-established Australian drilling company, so this role has a real operational flavour to it — think purchase orders for equipment and supplies, rig income tracking, and freight recharges, alongside the usual reception and PA duties. It's a great fit for someone who's comfortable with the pace and terminology of the drilling, construction, or heavy equipment world, or who's simply excited to learn it.

This is a varied, hands-on role that blends front-of-house reception, accounts payable and receivable support, and broader PA duties. No two days will look exactly the same — and that's the point. If you like variety and enjoy being the person who keeps things moving, this role is for you. 🙂

What You'll Be Doing

Reception

• Managing incoming calls, emails, and general enquiries, redirecting as required
• Greeting and directing visitors/clients (virtual or coordination-based, depending on setup)
• Being a professional and friendly first point of contact for the business
• Supporting ad hoc reception projects as they come up

Accounts Payable

• Converting purchase orders to bills upon receipt of supplier invoices
• Following up on discrepancies (pricing differences, backorders, goods not received)
• Preparing draft bills for review and approval
• Chasing missing invoices
• Supporting month-end reconciliation tasks
• Providing cover during team leave periods

Accounts Receivable

• Uploading daily income data into client software (Coreplan)
• Creating client invoices for freight recharges

Email & Inbox Management (PA-style support)

• Monitoring and triaging the shared email query folder
• Proactively following up on outstanding or unresolved items
• Drafting responses on behalf of the team where appropriate
• Flagging priority or time-sensitive items to management

General PA & Admin Support

• Diary and scheduling support
• Ad hoc administrative tasks for the wider team
• Document preparation, filing, and record-keeping

What We're Looking For

• Prior experience in a reception, accounts, or administrative support role
• Working knowledge of accounting software (Xero, MYOB, or similar)
• Very Strong written and verbal English communication skills
• High attention to detail and the ability to juggle competing priorities
• Comfort working autonomously in a remote, offshore-team setup
• Experience supporting Australian clients or businesses is highly regarded
• Prior exposure to drilling, construction, mining, or heavy equipment industries is a strong advantage — familiarity with purchase orders, supplier invoicing, or job-costing in these sectors will help you hit the ground running

A Bit More About the Role

This role will evolve as the business grows, so we're looking for someone genuinely adaptable — someone who's energised by change rather than thrown off by it. If you enjoy wearing multiple hats and want to build something long-term with a supportive Australian team, we'd love to hear from you.