Reception and Administrative Assistant

About the role

We are seeking a highly organized, proactive, and customer-focused Reception and Administrative Assistant to join our team in Jurong East. As the friendly face and backbone of our office, you will take ownership of front-desk, facilities, and administrative operations to ensure everything runs seamlessly.

What you'll be doing

• Welcoming and assisting visitors and clients in a friendly and professional manner
• Handling incoming calls, taking accurate messages, and directing enquiries to the appropriate team members
• Maintaining a professional and organized reception area, ensuring it remains welcoming at all times
• Providing general administrative support, including filing, photocopying, scanning, and data entry
• Assisting with meeting coordination, appointment scheduling, and calendar management
• Managing office supplies and inventory proactively—anticipating stock needs, placing timely orders, and keeping storage areas orderly
• Receiving and distributing incoming mail, packages, and courier deliveries
• Managing the office pantry proactively, keeping snacks, refreshments, and kitchen supplies well-stocked, operating and maintaining the coffee machine, and ensuring communal areas stay tidy throughout the day
• Overseeing office facilities and equipment, serving as the resourceful primary point of contact for air-conditioning servicing, vendor repairs, and general maintenance
• Taking the initiative to identify office improvements, streamline administrative workflows, and handle ad-hoc tasks without waiting to be asked

What we're looking for

• At least 1 year of experience in a receptionist, front desk, or administrative support role
• A naturally proactive and resourceful mindset, with the ability to anticipate needs and solve problems independently
• Excellent communication and interpersonal skills with a warm, professional demeanour
• Strong organizational skills, high attention to detail, and the ability to multitask in a fast-paced environment
• Proficiency in Microsoft Office applications (Word, Excel, and Outlook)
• A positive, team-oriented attitude with a strong sense of responsibility and reliability
• Excellent punctuality and attendance, with the ability to ensure front-desk operations open promptly each day

What we offer

• Competitive salary and performance considerations
• Comprehensive medical coverage and employee benefits
• Supportive, collaborative, and inclusive work culture

About us

We are a professional corporate services firm in Singapore providing corporate secretarial, accounting, tax, and business advisory services to local and international clients. Our experienced team is dedicated to delivering high-quality solutions that help our clients achieve their business goals.

If you are looking for an opportunity to keep a vibrant office running smoothly, apply now with your updated resume.