Reception/Admin Assistant

Job Overview
We are seeking a dynamic and organized Reception/Admin Assistant to join our team! This paid position offers an exciting opportunity to support daily administrative functions, ensure smooth front desk operations, and provide exceptional customer service. The ideal candidate will bring strong organizational skills, proficiency with office technology, and a friendly demeanor to create a welcoming environment for visitors and team members alike.

Summary of Responsibilities:

• Responsible for a wide range of office duties
• Excellent engagement skills, working alongside the internal team, customers, and vendors
• Provide reception services, including answering phone calls
• Provide administrative support to finance and administration departments

Key Responsibilities: (include but not limited to)

• Answer phones and greet visitors
• Schedule meetings and manage meeting rooms
• Maintain office supplies
• Ensure office operations run smoothly
• Assist with travel arrangements
• Errand running (local pickups, banking, or supply runs as needed)
• Ensure compliance with administrative tasks
• Other related duties as assigned

Skills/Abilities:

• Proficiency with the English language
• Ability to effectively communicate in a professional manner both verbally and in writing
• Strong written and verbal communication skills
• Excellent attention to detail
• Excellent organizational skills
• Ability to work quickly and accurately
• Excellent computer skills, experience with Office Suite, Teams, and ERP
• Bilingual in Spanish and French an asset

Job Knowledge or Work Experience:

• 3+ years of office administration
• Demonstrated proficiency with MS Office Software

Education:

• Diploma in Office/Business Administration

Physical Demands and Working Conditions:

• Occasional lifting

Additional Job Requirements:

• Possess valid drivers license and have reliable car
• May be required to work outside of normal working days and hours

Wilcox Bodies Limited is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all aspects of the selection process

Pay: $19.00-$23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person