Receptionist / Admin Assistant

Position: Receptionist / Admin Assistant

Company: PALGAN Insulation Co. LLC
Location: Dubai, UAE

PALGAN Insulation Co. LLC specializes in fireproofing, firestopping, refractory, insulation, and related industrial services. We are looking for a well-organized, professional, and proactive Receptionist / Admin Assistant to support our daily office operations and administrative activities.

Job Responsibilities

• Welcome visitors, attend to guests, and handle incoming phone calls and inquiries professionally.
• Manage incoming and outgoing correspondence, emails, and document deliveries.
• Maintain daily log entries, visitor registers, incoming/outgoing document registers, and other office records.
• Organize, file, scan, photocopy, and maintain company documents and records in both physical and digital formats.
• Receive, record, and distribute documents, letters, invoices, and other office-related paperwork to the relevant departments.
• Assist with data entry, document preparation, filing, and updating company records.
• Coordinate with internal departments, employees, clients, and suppliers regarding routine administrative matters.
• Monitor office stationery and supplies and arrange replenishment when required.
• Maintain the reception area and ensure the office remains organized and presentable.
• Provide general administrative support to the HR, Projects, Estimation, and other departments as required.
• Perform other reception and administrative duties assigned by management.

Requirements

• Fluency in English and Hindi is mandatory.
• Previous experience in reception or administrative work is preferred.
• Good computer skills, including MS Word, Excel, email, and data entry.
• Strong organizational skills with attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle company documents responsibly.
• Professional, presentable, punctual, and well-organized.
• Ability to multitask and work efficiently in a busy office environment.

Pay: AED1,600.00 - AED2,500.00 per month

Work Location: In person