Receptionist / Admin

• Welcome clients, guests, suppliers, and visitors in a warm and professional manner.
• Serve as the first point of contact for the company and maintain a high standard of professionalism at all times.
• Handle incoming calls, emails, enquiries, and correspondence efficiently.
• Coordinate meetings, appointments, and visitors.
• Maintain a polished and organized reception and office environment.
• Manage incoming and outgoing courier deliveries and documents.
• Provide comprehensive administrative support to management and the operations team.
• Manage filing, documentation, data entry, scanning, printing, and general office administration.
• Prepare correspondence, schedules, reports, presentations, and other documents as required.
• Maintain calendars, meetings, appointments, and internal schedules.
• Assist with office supplies, stationery, and general procurement.
• Maintain accurate and organized company records.
• Handle confidential information with discretion and professionalism.
• Assist the operations team with event-related administration and coordination.
• Coordinate with clients, suppliers, venues, contractors, and internal teams.
• Assist with event schedules, guest lists, documents, passes, and other operational requirements.
• Support the team with event preparations and last-minute requirements.
• Provide administrative assistance during events when required.
• Maintain a calm and professional approach during busy periods and tight deadlines.

Desired Candidate Profile

• Professional, polished, and well-presented
• Confident and comfortable interacting with high-profile and international clients
• Naturally warm, welcoming, and service-oriented
• Fluent in English, with excellent verbal and written communication
• Arabic-speaking is an advantage
• Highly organized with excellent attention to detail
• Discreet and trustworthy when handling confidential information
• Proactive and able to work independently
• Comfortable multitasking in a fast-paced environment
• Flexible and willing to support the team when event requirements demand it
• Punctual, reliable, and committed to maintaining high professional standards
• Previous experience as a Receptionist, Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
• Experience within events, luxury hospitality, premium retail, corporate services, PR, or a client-facing environment is highly preferred
• Excellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills
• Professional telephone and email etiquette
• UAE work experience is an advantage