Receptionist (Admin Coordinator)

1. Front Desk & Reception Management

• Visitor Control: Manage the entry and exit registration process for all visitors and guests.
• Guest Hospitality: Provide meeting support and professional reception services for clients and external guests.
• Inquiries & Incidents: Serve as the primary point of contact for the service help desk, handling general inquiries and front desk emergencies.
• Lost & Found: Oversee the front desk lost-and-found system for ID cards, lanyards, and personal belongings.

2. Mail room & Logistics Administration

• Courier Services: Manage incoming and outgoing express deliveries, mail, and corporate documents.
• Expatriate Support: Assist expatriates with local SIM card registration and handle other urgent personal/professional requests.
• Corporate Travel: Coordinate and manage hotel reservations for employees and visiting guests.
• Grab Platform Management: Oversee the company’s Grab Corporate account and monitor daily usage.

3. Facility & Office Management

• Office Upkeep: Liaise with the cleaning team to maintain cleanliness and order across all office areas.
• Pantry Management: Inventory and restock pantry consumables regularly (including coffee, sugar, tea, and water supplies).
• Company Fleet Coordination: Manage and optimize driver schedules for both daily operations and special assignments.

4. General Administrative Support

• Expense Reimbursement: Process administrative expenses, such as dormitory water and WiFi fee reimbursements.
• Team Activities: Provide operational and logistics support for internal team events and company activities.
• Assist with other administrative and clerical duties as assigned.

Qualifications

1.College degree or above .

2.Proven experience or familiarity with corporate administrative and front desk operations.

3.Fluent in English with strong verbal and written communication skills; proficiency in conversational Mandarin(Chinese) is highly advantageous.