Receptionist/ Administration Assistant

About the role

We have an exciting opportunity for an experienced Receptionist/Administration Assistant to join our team at M R Hibbert & Associates Pty Ltd in Mount Eliza, VIC. This full-time role will see you providing high-quality administrative and front-of-house support to our busy public practice located on the beautiful Mornington Peninsula.

Key responsibilities

• Greeting and welcoming clients, visitors and other stakeholders to our office in a friendly and professional manner
• Answering and directing incoming telephone calls with exceptional customer service
• Providing general administrative support including filing, data entry, photocopying/scanning, handling of daily mail and managing the office supply inventory
• Assisting with the coordination of client appointments and schedules
• Manage incoming and outgoing correspondence
• Performing other ad-hoc administrative duties as required to support the smooth running of the office

What we're looking for

• Minimum of 2 years of previous experience working as a Receptionist or Administration Assistant in a professional office environment
• Strong communication and interpersonal skills with the ability to engage with a wide range of stakeholders in a professional and confident manner
• Exceptional organisational skills and excellent attention to detail with the ability to multitask effectively
• Ability to prioritise, take initiative and work both autonomously as well as a member of a team
• A friendly disposition, client-focused attitude and a commitment to providing exceptional service
• A willingness to assist across different areas of the business when required with a great work ethic and 'can do' attitude
• Exceptional computer skills with proficiency in using standard office software such as Microsoft Office suite
• Previous experience using Access Practice Management software (Salesforce) and ATO SmartDocs will be highly regarded

What we offer

At M R Hibbert & Associates Pty Ltd, we pride ourselves on creating a positive and collaborative work environment. We offer a welcoming relaxed office setting and regular social activities. We are situated in a lovely Mornington Peninsula based village conveniently located near shops, cafes & boutiques, with the beach a few minutes down the road from the office.

About us

M R Hibbert & Associates Pty Ltd is a well-established professional services firm that has been providing high-quality advisory and support services to our clients for over 35 years. Our mission is to help our clients achieve their goals through innovative and tailored solutions. We are committed to fostering a culture of excellence, collaboration, and continuous improvement.