Receptionist / Administrative Assistant

YXE Auto is looking for a friendly, upbeat and organized Receptionist / Administrative Assistant to join our team.

This position is the first point of contact for many of our customers, vendors and visitors and plays an important role in helping the dealership run smoothly day to day.

We’re looking for someone who naturally enjoys working with people — someone who is welcoming, approachable, professional and comfortable being at the centre of a busy office environment.

The right person will bring a positive attitude to the workplace, communicate well with different personalities, and enjoy helping both customers and coworkers. We also value someone who takes initiative during quieter periods, looks for ways to help, keeps the front and customer area organized and tidy, and helps build positive relationships with our customers.

Key Responsibilities

• Answer and direct incoming phone calls
• Greet customers, vendors and visitors in a friendly and professional manner
• Assist customers with basic inquiries and direct them to the appropriate department
• Help create a welcoming experience and build positive relationships with customers
• Scan, file and organize dealership documents
• Receive and distribute mail, paperwork and other incoming documents
• Support the accounting and dealership teams with general administrative tasks
• Order and maintain routine office and coffee supplies
• Maintain a clean, organized and professional reception and customer-facing area
• Use quieter periods productively by assisting with administrative tasks, tidying and other dealership needs
• Assist with other duties as required

What We’re Looking For

• Friendly, approachable and comfortable interacting with people throughout the day
• Positive attitude and strong interpersonal skills
• Professional and confident on the phone and in person
• Naturally helpful and willing to take initiative
• Organized and able to manage multiple priorities
• Dependable and willing to help where needed
• Comfortable using computers and learning new systems
• Works well as part of a team
• Strong attention to detail
• Previous reception, customer service or administrative experience is an asset
• Automotive dealership experience is an asset, but not required

This is a great opportunity for someone who enjoys working with people, likes being part of a team, and takes pride in helping create a welcoming and organized environment for both customers and coworkers.