Receptionist / Administrative Assistant – Full Time

Full Job Description

Garnet Graphic Solutions LLC is looking for a reliable, organized, and professional Bilingual Receptionist / Administrative Assistant to join our team full-time at our New Brunswick, NJ location.

The ideal candidate is friendly, dependable, comfortable communicating with customers, and able to stay organized while handling multiple tasks. This position will be the first point of contact for many of our customers and will also provide day-to-day administrative support to our team.

We are looking for someone who is interested in learning, growing with the company, and becoming an important part of our daily operations.

Responsibilities include:

• Answer and direct incoming phone calls
• Greet and assist customers visiting our office
• Respond to customer emails, text messages, and general inquiries
• Schedule appointments and customer follow-ups
• Enter and maintain customer and order information
• Assist with preparing estimates, invoices, and basic order paperwork
• Follow up with customers regarding estimates, payments, approvals, and active orders
• Communicate customer information and order details with management and production staff
• Organize digital and physical documents
• Maintain an organized front desk and office area
• Assist with filing, data entry, printing, scanning, and other administrative duties
• Help maintain customer records and company systems
• Provide general administrative support as needed

Qualifications:

• Fluent in English and Spanish
• Strong communication and customer service skills
• Professional and friendly when speaking with customers
• Basic computer and office skills
• Comfortable using email and online systems
• Experience with Google Docs, Google Sheets, Google Drive, or similar programs is preferred
• Organized and detail-oriented
• Able to multitask and prioritize responsibilities
• Reliable and punctual
• Willing to learn new systems and procedures
• Previous receptionist, administrative assistant, office, or customer service experience is preferred

About Garnet Graphic Solutions

Garnet Graphic Solutions LLC is a growing printing, signage, graphics, and visual communications company serving businesses throughout New Jersey and surrounding areas. We provide commercial printing, custom signage, banners, vehicle graphics, window graphics, apparel, displays, branding solutions, and related services.

We value professionalism, good customer service, organization, and employees who are willing to learn and grow with the company.

Pay: $15.25 - $17.00 per hour

Expected hours: 40.0 per week

Work Location: In person