Receptionist-Administrative Assistant-Part time

Belknap Plumbing Systems, Inc.

Job Title: Receptionist-Administrative Assistant-PartTime

Plumbing & Concrete construction/service company located in the Willowbrook area near FM1960 and 249 is currently in need of a Part-time, front desk administrative assistant to join our friendly atmosphere. The ideal candidate will be someone with a cheerful personality, self -motivated, excellent communication, problem solving, customer service skills, and able to multi-task.

Must be highly punctual, have impeccable attendance, be professional, and eager to learn. This is a great position for someone who is trying to move into an office environment with a steady weekly schedule, and weekends off. It is a position that will keep you busy and is crucial for the office to run efficiently.

Duties include:

• Answering all incoming calls and directing to appropriate person and distributing messages via email.
• Greeting visitors and assisting applicants with forms
• Sorting, stamping, and distributing mail
• Some filing
• Processing Insurance Certificate Requests
• Making copies as needed of forms and manuals
• Maintaining all office supplies, ordering, and picking up
• Keeping office neat, organized, and stocked.
• Scheduling office equipment repairs & service
• Data entry for Accounts payable
• Sorting & Receiving Ship tickets
• Sorting A/P invoices
• Matching Ship tickets to Invoices
• Assist in organizing office holiday events and monthly office birthdays
• Assist project managers with setting up new jobs, updating their job boards, calling in locates and printing plans as needed.
• Assisting other departments when needed.
• Assisting President with various tasks.
• Closing duties-restocking supplies and restrooms with paper products, cleaning up break room.
• Other duties as assigned. (This list isn’t all inclusive)

Hours for this position ar 9am to 4pm. Average of 30-32 hours per week.

Position is available immediately. Business casual atmosphere.

Business hours are Monday through Friday 7am to 4pm.

Skills/ Requirements

Bilingual preferred.

Must have computer experience and be internet savvy. (Word, Excel, Microsoft Outlook) Knowledge of creating and editing spreadsheets a must.

Starting hourly rate is negotiable based on experience. Starting around $37-$39k/yr but negotiable.

Background and drug test required.