Receptionist (Administrative Support)

This role is responsible for managing front-desk operations, performing routine administrative tasks, and supporting daily office activities. It plays a key part in maintaining a professional office environment and ensuring smooth coordination among employees, visitors, and service providers.

Key Responsibilities

Front Desk & Visitor Management

• Serve as the first point of contact for all office visitors and candidates
• Greet visitors professionally and manage sign-in procedures
• Notify employees of visitor arrivals and coordinate meeting room usage
• Handle incoming calls, emails, and general inquiries, escalating as needed

Administrative & Office Support

• Provide day-to-day administrative support to the Administrative Assistant
• Receive, sort, and distribute mail, documents, and deliveries
• Maintain basic office records, logs, and trackers
• Assist in preparing simple reports, documents, and internal communications

Office Supplies & Coordination

• Monitor office and pantry supplies and report replenishment needs
• Assist in placing orders and coordinating deliveries with suppliers
• Track deliveries and report issues or shortages

Employee & HR Coordination Support

• Assist with onboarding and offboarding logistics (ID access, workspace setup, coordination schedules)
• Support interview scheduling and candidate arrival coordination
• Assist in internal events, meetings, and office activities

Office Environment & Security Support

• Help maintain cleanliness, order, and professional appearance of reception and common areas
• Support access card issuance and basic office security procedures
• Report facility or safety concerns to the Administrative Assistant

Other Duties

• Perform other administrative and support tasks as assigned
• Act as backup support for basic office operations during peak period

Qualifications & Skills

• Minimum 1–2 years of experience as a receptionist, office assistant, or in administrative support
• Prior experience in a corporate or office setting is an advantage
• Knowledge of front desk operations and basic office procedures
• Excellent written and verbal communication in English
• Professional, courteous, and customer-focused demeanor
• Strong organizational and multitasking abilities
• High attention to detail and dependable work ethic
• Discreet and responsible in handling confidential information
• Proficient in core Microsoft Office applications (Word, Excel, Outlook)