Receptionist / Administrator

If you are an organised and enthusiastic Receptionist/Administrator who enjoys helping people and thrives in a busy environment, we would love to hear from you.

This is initially a part-time position of 6 hours per day between the clinic hours of 8.30am and 5.00pm, Monday to Friday, transitioning into a full-time role as the clinic grows.

About the role

As the first point of contact for patients and visitors, you will play a vital role in ensuring the smooth day-to-day operation of a busy clinical practice. This is initially a part-time position of 6 hours per day between clinic hours of 8.30am and 5.00pm, Monday to Friday, transitioning into a full-time role as the clinic grows.

Key responsibilities

• Answering and directing telephone enquiries
• Scheduling and managing patient appointments
• Welcoming patients and visitors to the clinic
• Liaising with ACC, Health New Zealand (formerly DHB), and other Referrers
• Processing and following up funding approvals
• Generating patient lists and reports for clinicians
• Preparing and issuing invoices
• Ordering products and maintaining stock supplies
• Managing patient records and maintaining confidentiality
• General office administration and other duties as required

About you

• Friendly, professional, and approachable
• Highly organised with excellent attention to detail
• Confident using Microsoft Office and computer-based systems
• Able to manage multiple tasks and prioritise effectively
• A strong communicator with excellent written and verbal skills
• Comfortable working independently and as part of a team
• Experienced in medical or allied health administration (preferred but not essential)

Benefits

• A supportive and friendly work environment
• Varied and rewarding work within a healthcare setting
• Opportunity for professional development
• The chance to make a positive difference in patients' healthcare journeys

To apply, please send your CV and a cover letter outlining your suitability for the role to Noel Rodgers at [email protected]. For further information please contact Noel on [0274 775583](tel:0274 775583) (no texts please). Applications close on the 17th September 2026.

Orthotic House - Supporting an active life - Manaakitia te oranga manahau