Receptionist & Admin Assistant

Office & Documentation Management • Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality. • Manage all company and personnel documents, including contracts, IDs, and certificates. • Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO. Onboarding & Compliance Support • Prepare and collect documentation for new joiners, including contracts and ID requests. • Support license renewals and compliance documentation with relevant authorities. • Ensure all administrative processes comply with company policies and UAE labor and government regulations. PRO Coordination • Liaise with the PRO for visa applications, renewals, and cancellations. • Maintain updated records of all government-related transactions. • Follow up on submissions and approvals to ensure timely processing. Administrative & Office Support • Serve as the first point of contact at the reception for employees and visitors. • Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling. • Support coordination with HR and other departments for documentation and logistical needs. • Arrange meetings, appointments, and assist with office logistics and supplies management. Reporting & Tracking • Maintain trackers for document renewals, visa status, and onboarding progress. • Prepare regular administrative and compliance reports as needed.

Desired Candidate Profile

Bachelor s degree in Business Administration or a related field. • 2 4 years of experience in office administration or similar roles within the UAE. • Familiarity with MOHRE, and visa processes is an advantage. • Strong organizational and coordination skills with attention to detail. • Proficient in Microsoft Office (Excel, Word) and general documentation systems. • Based in Dubai and knowledgeable about UAE labor and government regulations. • Immediate joiners are preferred.