Receptionist & Admin Coordinator

Location: Gulberg III, Lahore
Job Type: Full-time
Working Hours: 1:00 PM – 10:00 PM
Working Days: Monday–Friday

We are looking for a Receptionist & Admin Coordinator to manage our front desk and support day-to-day office administration. The ideal candidate should be organized, responsible, presentable, and comfortable coordinating with employees, visitors, candidates, and office support staff.

This role requires someone who can independently manage routine administrative tasks, maintain accurate records, and ensure that daily office procedures are followed properly.

Key Responsibilities

• Manage the reception area and welcome visitors, clients, and candidates professionally.
• Maintain the visitor register and ensure complete and accurate entries.
• Monitor employee check-in and check-out attendance, ensuring that employees punch in and out regularly.
• Identify missing or incorrect attendance punches and follow up with employees where required.
• Maintain daily attendance records and coordinate attendance-related matters with HR/Admin.
• Receive candidates arriving for interviews and coordinate with the relevant interviewer.
• Maintain the manual cashbook and ensure daily entries are accurate and up to date.
• Scan payment vouchers and supporting documents and upload them to the digital cashbook maintained on Google Sheets.
• Maintain organized physical and digital administrative records.
• Coordinate with office support staff regarding cleanliness, pantry, reception, and general office requirements.
• Regularly monitor the cleanliness and condition of common areas and ensure assigned office support duties are completed.
• Handle routine reception calls, messages, correspondence, and basic office coordination.
• Assist HR/Admin with documentation, data entry, record keeping, and other administrative tasks.
• Support the organization of meetings, interviews, and other office activities.
• Ensure reception and administrative procedures are followed consistently.
• Perform other day-to-day administrative and reception duties as assigned.

Requirements

• Bachelor's degree or equivalent qualification preferred.
• 1–2 years of experience in reception, administration, front desk, or a similar role preferred.
• Good communication and interpersonal skills.
• Good command of MS Office and Google Workspace, particularly Google Sheets.
• Basic understanding of cash handling and record maintenance.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Presentable, professional, and courteous personality.
• Ability to communicate confidently with employees at different levels.
• Ability to follow up firmly but professionally when required.
• Ability to handle multiple tasks and prioritize work effectively.
• Punctual, responsible, and proactive attitude.

Pay: Rs40,000.00 - Rs45,000.00 per month

Work Location: In person