Receptionist & Administration Officer

Job Overview

We are looking for a professional and service-minded Receptionist & Administration Officer (Jobcode:TTTJ008) to be the first point of contact for our clients and visitors. This role is responsible for providing a welcoming experience, managing reception and meeting room arrangements, coordinating document deliveries, and supporting general administrative tasks to ensure the office operates smoothly and professionally.

What You Will Do

Reception & Client Service

• Welcome and assist clients, visitors, and guests in a professional and courteous manner.

• Answer incoming calls, provide basic information, and direct calls to the appropriate person or department.

• Respond to basic client inquiries and provide initial assistance when clients visit the office for meetings.

• Coordinate with relevant teams to resolve basic client requests or issues.

Meeting & Office Coordination

• Manage meeting room bookings and schedules.

• Prepare and check meeting rooms before client meetings, including room readiness, cleanliness, equipment, and necessary materials.

• Coordinate with internal teams to ensure meeting arrangements are completed smoothly.

Document & Messenger Coordination

• Coordinate the receipt and delivery of documents and other office materials.

• Arrange messenger schedules and coordinate document pick-up and delivery.

• Follow up on document deliveries and ensure documents are handled and delivered to the appropriate recipients.

Office Administration

• Place orders for office supplies through OfficeMate and monitor general office supply needs.

• Provide administrative and documentation support to the team.

• Prepare, organize, and maintain general administrative documents and records.

• Support other administrative tasks and ad-hoc assignments as required.

How We Will Support You

• Provide clear guidance and training on reception, office procedures, and administrative processes.

• Provide opportunities to develop client service, communication, coordination, and administrative skills.

• Work closely with experienced colleagues across different functions in a professional law firm environment.

Requirements

• Bachelor's degree or equivalent in any field.

• 1–3 years of experience in receptionist, front desk, office administration, customer service, or a related role.

• Good communication and interpersonal skills with a service-minded attitude.

• Professional, polite, and confident when interacting with clients and visitors.

• Good organizational and coordination skills with attention to detail.

• Able to manage multiple tasks and prioritize work effectively.

• Good command of English, both written and spoken.

• Good computer skills, including Microsoft Office.

Desirable

• Previous experience in a law firm, professional services firm, or corporate environment.

• Experience coordinating meeting rooms, messengers, document delivery, or office supplies.

• Strong problem-solving and follow-up skills.

• Ability to work independently while collaborating effectively with others.

• Professional appearance and a positive, can-do attitude.

How to apply

• Please send your CV to [email protected] using subject line “Applying to join TTTJ008”

• Additional documents such as recommendation letters, ID card etc. may potentially be requested at a future time.

• Only shortlisted candidates will be notified.