Receptionist & Administration Officer

We are seeking an energetic Receptionist & Administration Officer for one of our reputable consulting business in South West Sydney.

This is a versatile role that combines front desk reception, office administration and project support. You’ll be the first point of contact for clients and visitors, while helping our team stay on top of meetings, documentation and project follow ups.

About the role

Your responsibilities will include:

• Welcoming clients and visitors, answering calls and managing enquiries.
• Monitoring emails and Microsoft Teams, directing messages and escalating urgent matters.
• Managing calendars, appointments and meeting room bookings.
• Maintaining project folders, document registers, drawings and correspondence.
• Preparing and formatting letters, reports, document packages and other administrative materials.
• Following up clients, consultants, councils and certifiers for outstanding information and updates.
• Taking meeting minutes and tracking actions and deadlines.
• Maintaining task registers, employee leave records and administrative spreadsheets.
• Coordinating office supplies, deliveries, couriers and meeting arrangements.
• Providing administrative support for onboarding, purchasing and accounts documentation.
• Assisting with company profiles, capability statements, presentations and approved marketing content.

About you

We’re looking for someone who brings:

• Previous experience in reception or administration.
• Strong organisation skills and the ability to manage competing priorities.
• Excellent verbal and written communication.
• Attention to detail when preparing documents and maintaining records.
• Confidence using Microsoft Outlook, Word, Excel and Teams.
• A proactive approach, with reliable follow-through on tasks.
• Professional presentation and a welcoming manner.
• Discretion when handling confidential information.
• The ability to follow procedures, seek clarification and work within approval requirements.

Apply now

Submit your resume now if this sounds like the ideal role for you.