Receptionist & Administrative Assistant

Job Summary:

We are looking for a highly organized and proactive Receptionist & Administrative Assistant to join our Administration team. As the primary point of contact for our office, you will set a welcoming and professional tone for visitors, handle incoming communications, and provide reliable office administrative support to ensure smooth day-to-day operations.

Responsibilities:

• Act as the primary point of contact for visitors, clients, and staff of our branch offices outside of Hong Kong to provide reception services with courtesy and professionalism.
• Manage the procurement, inventory control and maintenance of all office supplies and equipment.
• Maintain a welcoming and vibrant office environment, including the routine care of indoor office plants and the upkeep of a clean and hygienic pantry.
• Support the organization of internal company events.
• Coordinate daily luncheon logistics for senior executives, including managing catering orders, purchasing meals, or coordinating meal preparation as requested.
• Administer the business travel policy and arrange flight and accommodation bookings for business trips.
• Manage vehicle licensing and insurance renewals for both local (HK) and cross-border company cars.
• Undertake other ad-hoc duties as required to support the evolving needs of the business.

Requirements:

• Certificate or diploma in Business Administration or a related discipline.
• At least 2 years of experience in a receptionist or office administration role.
• Good command of spoken and written English, Chinese, Cantonese and Mandarin.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional time management skills with the ability to prioritize tasks and meet deadlines.
• A true team player with a positive attitude, high adaptability, and a willingness to learn.

Attractive salary and fringe benefits will be offered to the successful candidates. Please apply with full resume stating the date of availability, present and expected salary by clicking "Quick apply".

Applicants who are not invited to interview within 8 weeks may consider their applications unsuccessful. All personal data provided will be used for recruitment purpose. All personal data of unsuccessful candidates will be destroyed after 6 months.