Receptionist and Front Office Executive

About Netport Systems

Netport Systems Private Limited designs, builds and supplies industrial computing and embedded systems for demanding environments across manufacturing, automation, transportation, defence, telecom and edge-computing applications. Headquartered in Bengaluru with group operations spanning India, Singapore and Taiwan, we combine engineering depth with a hands-on, founder-led culture.

Our range covers industrial and embedded boards, box and panel PCs, rugged and railway-grade edge computers, network appliances and rack and GPU servers including ActEck, the group's own OEM brand sold to OEMs, system integrators and end users in India and exported to the United States.

We are in an active growth phase: expanding from a 15-person team to over 40, formalising processes, pursuing ISO 9001 certification and building a professional management layer under the founders. Every role described here is being created as part of that build.

Purpose of the role

The Receptionist & Front Office Executive runs Netport's front desk and supports the administration of the office. You will receive and register visitors, customers, vendors and interview candidates; handle the board line and courier traffic; keep meeting rooms, stationery and pantry stocked; support travel bookings for the team and for visiting colleagues from Singapore and Taiwan; and help the Operations Manager and HR with day-to-day paperwork.

It suits someone presentable, organised and unflappable, who takes pride in a well-run office and is happy to help wherever the day needs it.

Role & responsibilities

A . Front Desk And Visitors

Greet and register every visitor log, ID and badge inform the host, and escort to the meeting room; manage vendor and courier access at the gate with security.

Answer and route calls on the board line; take and pass on messages accurately; keep the internal extension list current.

Keep the reception, meeting rooms and display area tidy and presentable at all times.

B . Courier, Post And Documents

Maintain the inward and outward courier and post register; dispatch documents and samples through DHL, FedEx and domestic couriers and share tracking; follow up on deliveries.

File and retrieve documents for the Operations Manager, HR and finance; basic data entry and scanning.

C . T R A V E L A N D O F F I C E S U P P O R T

Arrange flights, hotels, cabs and visa paperwork for staff and visiting colleagues within policy; collate travel bills for finance.

Manage stationery, pantry and housekeeping consumables; raise purchase requests and track vendor bills.

Book meeting rooms; support interview scheduling and candidate reception for HR; coordinate housekeeping and security staff.

What we are looking for

ESSENTIAL :

Graduate in any discipline. 1 3 years of front-office or administrative experience in a corporate office.

Fluent English and Kannada; Hindi an advantage; clear, courteous telephone manner.

— Comfortable with MS Office / Google Workspace, email and basic data entry.

— Presentable, punctual and reliable; able to stay calm when several things happen at once.

PREFERRED :

— Experience with a visitor-management system or EPABX.

— Experience arranging domestic and international travel.

— Familiarity with courier portals and basic GST invoice handling.

Competence:

— Warmth

— Organisation

— Reliability

— Discretion

— Initiative

— Attention To Detail

What we offer

— Compensation of 20,000 – 25,000 per month, positioned by experience, with group medical cover.

— A stable, friendly office with a growing team and clear scope to take on more responsibility.