Receptionist and Office Assistant

As a Receptionist and Office Assistant for The Gower School's Primary site at Cynthia Street, you will play an integral role in ensuring the smooth running of the front office, and be the first point of contact for parents, pupils and staff including visitors.

The ideal candidate will have prior receptionist, school office and hospitality experience, and be proficient in MS applications.

Job Description

The key responsibilities are:

• Greeting and managing visitors and parents politely in line with the School's Safeguarding policies
• Being responsible for answering the telephone and directing all calls to the appropriate member of staff
• Maintain office appearance, cleanliness and organisation
• Managing school uniform orders and distributing orders to parents
• Set up meeting rooms as required and prepare refreshments for visitors, weekly meetings, senior leadership team and school events
• Arranging travel for school trips
• Being responsible for logging daily absences of pupils on iSAMS and Microsoft Teams
• Logging incidents daily on Medical Tracker
• Receiving and distributing orders promptly
• Provide cover in offices on both sites when required
• Provide general assistance and support to the Principal
• Assisting the office and management with administrative tasks whenever requested

Working hours: Monday to Friday, 40 hours a week on a shift system, 8am - 5pm, 8.30am - 5.30pm and 9am - 6pm. The school is open from 8 am to 6 pm, 48 weeks of the year. This is a permanent position.

Start: ASAP

Salary: Starting from £25,500 dependant on qualifications and experience and will be discussed at interview stage.

Person specification: Our ideal candidate will have experience working in an educational setting and be knowledgeable about office procedures, organised and flexible. The successful candidate will also be able to efficiently manage their time and prioritise tasks depending on their importance. Providing hospitality to visitors, principal and senior leaders is a vital part of the role.

You will have great attention to detail and the ability to work well in a team. Working within a busy and dynamic educational setting, you will be able to interact with parents, pupils and visitors in a polite and helpful manner. You will be educated to A-Level, with GCSE passes in English and Maths (essential), degree (desirable).

Employee benefits are a part of our reward strategy, therefore our staff members enjoy a range of perks such as

• Competitive salaries
• Generous holiday allowance
• 1 additional day of annual leave after each full year of employment
• Annual salary reviews
• In house training and external training as part of career development
• Career progression opportunity
• Pension Scheme
• Free hot lunch prepared by our cook on the premises every day
• Season ticket travel loans
• Cycle to Work and Tech Schemes
• Social Events

Employee Assistance Programme

We value our employees, and now more than ever, we are committed to supporting their wellbeing. That’s why we have teamed up with Health Assured to offer an Employee Assistance Programme (EAP) to our entire staff.

This is a confidential service to help our employees manage personal and professional challenges, and get access to expert advice and compassionate guidance 24/7 – including counselling for emotional problems, legal information, bereavement support, medical information and online self-help tools. The service is supported by exclusive resources, such as a virtual library of wellbeing information, plus a members-only app designed to improve mental and physical health.

In these uncertain times, The Gower School is proud to offer EAP to our entire team, alongside a thriving workplace culture that encourages everyone to deliver their best work.

To learn more about us and what we do at The Gower School, feel

free to visit our website https://www.thegowerschool.co.uk or take a look at

our Facebook page: http://bit.ly/TheGowerSchoolFB

If you have any questions, feel free to get in touch with us. We are happy to answer them!

We are committed to safeguarding and promoting the welfare of children. The successful candidate will be required to have a clear DBS check. External candidates will need to provide two references from previous employers.

A warm welcome and a cup of coffee is guaranteed!

Would you like to be a part of a friendly team? Apply Now!

Please send your CV in the first instance to [email protected]

We look forward to receiving your application

Job Types: Full-time, Permanent

Pay: From £25,500.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Health & wellbeing programme

Experience:

• school or nursery office : 1 year (required)
• Receptionist: 2 years (required)

Work Location: In person