Receptionist / Business Support Coordinator

Build your future with ADG

With a team of over 250 engineers, ADG delivers landmark projects across Australia, spanning transport infrastructure, commercial and residential, tourism, defence and justice and land development. You'll work on genuinely meaningful work alongside specialists in structural, civil and infrastructure engineering, construction services and digital engineering

Purpose of the Role

• Provide front-of-house support, including greeting visitors and managing incoming calls.
• Coordinate incoming and outgoing correspondence, deliveries, and general office logistics.
• Maintain office facilities, meeting rooms, and shared spaces to a professional standard.
• Ensure kitchen, amenities, and common areas are well maintained and organised.
• Coordinate ordering and management of office supplies, stationery, consumables and PPE.
• Support Practice Directors and team members with general administrative tasks.
• Assist with coordination of internal meetings, events, and team activities.
• Maintain filing, archiving, and document management systems in line with ADG standards.
• Ensure consistency with Business Support processes and procedures.

Key Responsibilities

• Assist with formatting and preparation of project documentation, proposals and reports.
• Provide administrative support to Engineers and project teams as required.
• Assist with maintaining project records and documentation in line with QA requirements.
• Support coordination of deadlines and submissions where required.

Ideal Experience

• Ideally recognised relevant qualifications in business or similar area. For example, Cert IV in Business Administration or similar qualification is desirable
• Current drivers’ licence essential
• Senior certificate or equivalent
• Attention to detail
• Sound written and verbal communication skills
• Problem solving/analytical skills
• Intermediate level skills with MS Office

Personal Attributes

• Punctual, reliable, and presentable
• The ability to prioritise tasks effectively
• First the culture and brand
• Likes to be challenged
• Self-accountable for actions
• Enjoys working in a collaborate team
• A positive attitude