Receptionist

POSITION TITLE Receptionist

DEPARTMENT Administration

FUNCTION:

Keeps records of financial transactions for establishment, using calculator and computer: Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents, such as sales slips, invoices, receipts, check stubs, and computer printouts. Transfer data from hard copy to a digital database. Create spreadsheets to track important vendor information and orders. Reconciles and balances accounts. May compile reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business. May compute, type, and mail monthly statements to customers. Update variow data including financial transactions, vendor information, inventory, etc. Organize existing data in a spreadsheet. Verify outdated data and make any necessary changes to records.

DUTIES//RESPONSIBILITIES:

• Answer, screen and route telephone calls.
• Extend invoices and verify totals both in cost and retail extensions.
• Maintain accurate monthly company records and reports on a timely basis.
• Possess good interpersonal skills and have a mature personality with leadership ability.
• Normally works a maximum 6 to 8 hour day.
• Travel to & from work.
• Give verbal and written instructions
• Detail oriented, with training ability.
• Read & write
• Add subtract, multiply & divide.
• Operate intercoms, phones, and adding machines
• Operate a computer and good knowledge of Microsoft Office including Outlook, Word, Excel, and QuickBooks

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