Receptionist

JOB TITLE: Receptionist- Part-time (24 hours/week)

PRIMARY FUNCTION:

This position is three days a week and will extend through the end of 2026, at which time we will reassess and may extend the arrangement. The Receptionist plays a key role in supporting daily office operations and ensuring a professional, organized, and welcoming environment for all visitors and staff. This position serves as the primary point of contact for incoming calls and front‑office activity while providing reliable administrative assistance across the organization. The ideal candidate demonstrates strong communication skills, sound judgment, and a high level of professionalism in managing multiple responsibilities with accuracy and efficiency.

ESSENTIAL JOB FUNCTIONS:

• Performs a variety of general office duties such as composing, typing, and proofreading letters and other documents; maintaining automated and manual files and records; scanning, indexing, and filing documents; data collection, entry, and analysis; preparing periodic and special reports; and answering telephone and in-person inquiries; running occasional errands to Post Office, airport, banks or other local vendors; provides administrative support to other team members
• Welcomes and assists guests, vendors, deliveries, and packages while maintaining a welcoming front office.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques; Maintains inventory of supplies, expedites orders, and verifies receipt of supplies
• Coordinates incoming and outgoing mail, shipments, and large company mailings, including weekly trips to the post office.
• Assists with coordinating meetings; secures facilities; schedules and setting up meeting rooms; orders resources and supplies; prepares agendas, presentations, hand-outs, and media materials; sets up registration; tracks and reports data
• Follows all company safety policies and contributes to a safe, organized workplace.
• Demonstrate initiative by identifying opportunities to improve office efficiency and proactively assisting the team.
• Complete special projects and other administrative duties as assigned.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required; associate degree preferred.
• Bilingual preferred
• Two (2) or more years working as a receptionist or administrative assistant with increasing responsibility.
• Strong customer service and interpersonal communication skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Experience using SharePoint or the ability to quickly learn new software systems.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and adapt to changing priorities.
• Self-motivated with the ability to work independently and as part of a team.
• Professional appearance and demeanor.
• Valid Texas driver's license with reliable transportation for occasional local errands.

WORK HOURS

This is a part-time, in-office position scheduled for 24 hours per week (three 8-hour days) and may expand to full-time in the future. Specific workdays may be flexible and will be determined based on business needs. Occasional attendance at company meetings, training sessions, or events outside of the regular schedule may be required and will be compensated.

WORK ENVIRONMENT

While performing the duties of this job, the employee works in an indoor controlled climate facility and may work at a desk. The noise level in the work environment is typically low.

PHYSICAL DEMANDS

The physical demands described here are representative of those required of a Receptionist to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions under certain circumstances.

While performing the duties of this job, the Receptionist is frequently required to use hands to finger, handle, grip, grasp, or feel objects and controls, including typing and operating a computer. The employee is occasionally required to reach forward, upward, and downward with hands and arms. The employee is constantly required to talk and converse on a one-to-one basis with customers, vendors, supervisors, and coworkers.

A Receptionist is occasionally required to walk around the office to access files and office-related equipment; is required to sit for extended periods; and is infrequently required to bend, squat, or kneel when performing work activities such as accessing files and documents.

A Receptionist must infrequently lift up to 25 pounds when handling paperwork, receipts, and Company pamphlets and information. Telephone use and specific vision abilities are required to operate a computer and read data from the screen.

SUPERVISORY RESPONSIBILITIES – No

ABOUT US – BVRT is a holding company with assets in water-related infrastructure utilities and operations headquartered in San Antonio, TX. We are dedicated to working with regional and local water authorities, communities, developers, and landowners to provide water and water resources recovery services within Central Texas. BVRT captures, reclaims, transports, stores, treats, and delivers water for the Central Texas region.

BVRT is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which BVRT is firmly bound. BVRT will not engage in discrimination against, or harassment of, any person employed or seeking employment with BVRT on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.