Receptionist

Job Title: Receptionist

Location: Dubai, UAE

Employment Type: Full-time

Industry: Exhibitions & Events

Job Summary

We are looking for a professional, friendly, and well-organized Receptionist to manage the reception area and provide administrative support to ensure smooth day-to-day office operations. The ideal candidate should have excellent communication skills, a professional appearance, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Welcome and greet visitors, clients, suppliers, and business partners in a professional manner.
• Answer, screen, and direct incoming telephone calls and messages.
• Manage the reception area and ensure it is clean, organized, and presentable at all times.
• Receive, sort, and distribute incoming mail, courier deliveries, and documents.
• Coordinate with relevant departments regarding visitors, meetings, deliveries, and appointments.
• Maintain a visitor log and ensure proper visitor procedures are followed.
• Schedule and coordinate meeting rooms and assist with meeting arrangements.
• Handle general inquiries and provide accurate information to employees and visitors.
• Assist with basic administrative and clerical tasks, including filing, scanning, photocopying, and document preparation.
• Maintain office supplies and coordinate with the relevant team for replenishment.
• Support the HR and Administration teams with employee-related administrative tasks when required.
• Coordinate with suppliers, courier companies, and service providers.
• Assist in organizing office events, meetings, and company activities.
• Maintain confidentiality of company and employee information.
• Handle any other administrative duties assigned by management.

Requirements

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 1–3 years of experience as a Receptionist, Front Office Executive, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Professional and pleasant telephone etiquette.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Good interpersonal and customer service skills.
• Professional appearance and positive attitude.
• Ability to work effectively in a fast-paced environment.
• Good knowledge of English is required; Arabic is an advantage.
• Previous experience in the exhibition, events, hospitality, or corporate industry is an advantage.