Receptionist

The receptionist’s primary responsibility is to provide courteous and efficient facilitation of telephone calls and visitors. As requested, this position will assist in the administrative support functions of the overall operation of the League offices.

SCHEDULE:  PART TIME / 8 :30am - 1:00pm OR 1:00pm - 5:30pm shifts / Monday - Thursday

RESPONSIBILITIES AND DUTIES

• Courteously and promptly determine nature of caller’s business and direct callers and visitors to the appropriate person or take messages (including all pertinent information) for the person called.

• Operate telephone console to facilitate internal messages and telephone transfers. Receives incoming calls and places outgoing calls.

• Provide answers to routine inquires and other information as required.

• Provide scanning duties to staff as needed.

• Provide database duties to staff as needed.

• Responsible for maintaining incoming and outgoing fax documents.

• Light typing, filing, processing and sorting mail, distributing reports, and other light clerical functions.

• Other related clerical duties may be assigned as needed for all departments.

• Perform related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to read and comprehend simple instructions, short correspondence and memos.

• Ability to apply common sense understanding in carrying out detailed written or oral instructions or requests.

• Knowledge of general office procedures and equipment (including computers).

• Ability to communicate courteously and effectively to a variety of personalities both orally and in writing, and especially over the telephone.

• Ability to comprehend the consequences of various problem situations and to refer such problems to the appropriate individual for decision making.

TRAINING AND EXPERIENCE

High school graduate or general equivalency diploma (GED) with training or experience in general office equipment and procedures. Secretarial experience preferred.

All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin.

PLEASE DO NOT APPLY IF YOU ARE A SMOKER