Receptionist

KJ Group is hiring a Receptionist to act as the primary point of contact for the office, manage front-desk operations, handle general administrative tasks, and support internal and external communications.

Job Requirements:

• Minimum Diploma qualification in Business Administration, Hospitality, Management, or any related field.
• Able to communicate effectively in Korean language (speaking and understanding Korean is highly preferred to support communication with Korean-speaking clients or management).
• Good command of English and/or other languages with strong verbal and written communication skills
• Possess a pleasant personality, professional attitude, and well-presented appearance as the first point of contact for the company.
• Excellent customer service skills with the ability to greet and assist visitors, clients, and business partners professionally.
• Strong interpersonal skills with the ability to communicate effectively with people at all levels.
• Responsible, punctual, detail-oriented, and able to handle multiple tasks in a fast-paced office environment.
• Good organizational skills with the ability to manage appointments, documentation, and daily administrative duties.
• Proficient in basic computer skills, including Microsoft Office applications, email communication, and office systems
• Able to maintain confidentiality when handling company information and documents.
• Positive working attitude, willingness to learn, and able to work independently as well as in a team.
• Previous experience in reception, administration, customer service, or front office roles will be an added advantage.
• Fresh graduates with the right attitude and willingness to learn are encouraged to apply.

Key Responsibilities:

• Serve as the first point of contact for the company by welcoming and assisting visitors, clients, suppliers, and business partners in a friendly and professional manner. Ensure the reception area is always clean, organized, and reflects a positive company image.
• Receive and register incoming visitors, provide necessary assistance, and notify the relevant employees or departments. Ensure visitors are attended to promptly and professionally while maintaining office security procedures.
• Manage all incoming phone calls by answering, screening, and redirecting calls to the appropriate departments or personnel. Handle general enquiries and provide accurate information about company services, procedures, and contacts.
• Monitor and respond to general emails, receive and distribute company correspondence, and ensure important messages or documents are forwarded to the relevant parties in a timely manner.
• Arrange and manage meeting schedules, coordinate meeting room bookings, prepare meeting arrangements, and assist visitors or clients during meetings when required.
• Provide daily administrative assistance to the office team, including document preparation, data entry, filing, photocopying, scanning, and maintaining proper records and documentation.
• Receive, record, sort, and distribute incoming and outgoing mail, courier items, and office deliveries. Ensure documents and packages are handled accurately and efficiently.
• Assist in coordinating general office activities, monitor office supplies, liaise with suppliers when required, and support smooth daily office operations.
• Facilitate effective communication between departments, employees, and external parties to ensure information is shared accurately and efficiently.
• Maintain confidentiality of company information, documents, and management matters. Demonstrate professionalism, a positive attitude, and proper workplace etiquette always.
• Perform other administrative duties and ad-hoc tasks assigned by management to support the overall efficiency of the office.

Apply to:

Please email applications to: [email protected]