Position Summary

We are seeking a highly organized and professional Receptionist to support the day-to-day administrative operations of our Sales department within a luxury automotive dealership.

This position is ideal for someone who enjoys providing exceptional customer service, greeting guests, managing phone communications, data entry, and keeping the front desk and administrative operations running smoothly. The role focuses on creating a welcoming first impression for clients and visitors while providing administrative support to the Sales team and ensuring an exceptional customer experience.

Key Responsibilities

Front Desk & Customer Service

• Greet and welcome clients and visitors in a friendly, professional, and enthusiastic manner.
• Serve as the first point of contact for customers, providing exceptional customer service and creating a positive first impression.
• Manage a multi-line phone system, directing calls to the appropriate Sales team members while maintaining excellent phone etiquette.
• Answer customer inquiries and assist with directing customers to the appropriate Sales representative.
• Maintain a professional, organized, and welcoming reception area.
• Communicate professionally with customers, guests, Sales team members, and management.

Sales & Administrative Support

• Perform accurate data entry across dealership systems, spreadsheets, and customer databases.
• Assist the Sales team with administrative and clerical tasks.
• Maintain organized customer records, paperwork, files, and other Sales department documentation.
• Type correspondence, reports, memos, and other documents as needed.
• Assist with incoming and outgoing correspondence, including emails and packages.
• Provide administrative support to the Sales team to help ensure daily operations run efficiently.
• Assist with special projects and other administrative duties as assigned.

Office Operations

• Ensure front desk and office supplies are adequately stocked.
• Maintain organized filing systems and Sales department records.
• Assist with scanning, copying, filing, and other general office duties.
• Collaborate with the Sales team to improve workflow efficiency and enhance the customer experience.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 2 years of previous experience in a receptionist, front desk, administrative, or customer service role preferred.
• Strong computer literacy with experience in data entry and clerical tasks.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Strong typing skills with an emphasis on accuracy.
• Ability to prioritize multiple tasks while maintaining professionalism and accuracy.
• Proven customer service skills with a focus on providing a high-quality customer experience.
• Valid driver's license and an acceptable driving record.
• Ability to work independently while supporting a collaborative Sales team.

Preferred

• Bilingual candidates are highly desirable to assist our diverse clientele.
• Previous experience in automotive, luxury retail, hospitality, or dealership environments is a plus.
• Experience working with customers in a high-volume or fast-paced environment is preferred.

What We're Looking For

The successful candidate will demonstrate:

• Outstanding customer service and interpersonal skills.
• Professional and welcoming communication with customers, guests, and Sales team members.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask and remain composed in a fast-paced environment.
• Dependability, professionalism, and a positive attitude.
• Strong computer, administrative, and data entry skills.
• Ability to follow established processes while maintaining accuracy.
• Ability to work independently while supporting a collaborative Sales team.
• A polished and professional presence appropriate for a luxury automotive environment.

Work Environment

• On-site position within a luxury automotive dealership.
• Standard schedule is Tuesday through Saturday from 10:00 AM – 6:00 PM.
• Professional, customer-focused environment with frequent interaction with customers, visitors, and Sales team members.

Pay

$21.00 / hour

As part of the hiring process, please take this quick assessment once you apply:

https://assessment.predictiveindex.com/bo/98NQ/Receptionist\_May2026\_225515

Why Join Us?

Join a team dedicated to delivering exceptional luxury experiences through world-class customer service and a premium automotive experience. You'll have the opportunity to work alongside a professional Sales team and interact with clients representing prestigious automotive brands while helping create a welcoming and memorable experience from the moment customers walk through the door.

Tuesday-Saturday 10:00am to 6:00pm