Receptionist

Your impact

Jacobs Philippines is looking for a Receptionist who is highly organized and approachable professional with a strong background in front desk operations, visitor management, and office administration. The Receptionist plays a vital role in creating a professional and welcoming environment for all visitors and employees. As the first point of contact for guests and callers, this position ensures smooth front desk operations while supporting a range of administrative, logistical, and facility-related functions.

Responsibilities:

• Answer and appropriately direct incoming calls.
• Greet visitors; determine nature of business and direct to appropriate individual.
• Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation.
• Maintain guest and visitor sign in/out; oversee the distribution and return of employee and visitor access badges.
• Assist in building or suite access control and the maintenance of a safe, healthy, and secure office.
• Maintain local contact lists, if appropriate.
• Maintain neat and organized front office area.
• Manage conference room use, reconcile conflicts, and post schedules (if appropriate).
• May assist with meeting setup, including procuring food and equipment.
• May perform other duties in support of the facility team or general office, as needed.
• Prepare and process incoming and outgoing mail (includes determining and affixing postage).
• Maintain records on outgoing registered mail and packages, and reconcile charging errors as needed.
• Handle special requests for mail, package, shipping-freight services.
• Ensure compliance with all legislation related to the handling and shipping of materials.
• May assist with mass mailings (generating distribution lists, labels, etc.).

Here's what you'll need

• Bachelor’s degree or equivalent work experience in Office Administration, Business Management, or a related field.
• At least 2 years in a front desk, administrative, or facilities support role
• Strong communication and interpersonal skills, Proficient in Microsoft Office Suite and office equipment, Excellent organizational and multitasking abilities, Basic knowledge of access control and visitor management systems

Additional Note:

Role is office-based / onsite.

Please note:  If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. #ASIAID #PHREC #LI-AG1