RECEPTIONIST

About the role

Polystar General Services Inc. is seeking a professional and welcoming Receptionist to join our team in Santa Rosa City Laguna. This is a full-time position that serves as the first point of contact for our clients, visitors, and staff. As a Receptionist, you will be the face of our company and play a vital role in creating a positive first impression whilst ensuring smooth administrative operations. This role is essential to maintaining the professional standards and hospitality that define our organisation.

What you'll be doing

• Greeting and welcoming visitors, clients, and staff with professionalism and courtesy
• Answering and directing incoming telephone calls to the appropriate departments or personnel
• Managing the reception desk and maintaining a clean, organised and welcoming environment
• Scheduling appointments and maintaining accurate appointment calendars
• Receiving, sorting and distributing incoming mail and packages
• Processing visitor sign-in procedures and issuing visitor credentials as required
• Providing general information about the company and its services to enquiries
• Performing data entry and maintaining accurate administrative records
• Assisting with basic administrative tasks to support various departments
• Managing office supplies and ordering as necessary

What we're looking for

• Excellent communication skills, both verbal and written, with a professional demeanor
• Strong organisational and time management abilities
• Proficiency with computer systems and office software applications
• Customer service experience in a professional environment
• Ability to multitask and prioritise responsibilities in a busy workplace
• Attention to detail and accuracy in administrative work
• Professional presentation and grooming standards
• Reliability and punctuality
• Ability to work independently and as part of a team